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More than just a job.

Overview

Overview As a successful candidate, you make sure we have what we need when we need it, in a cost-effective way. You'll do this by assessing our needs, finding suppliers, negotiating prices and delivery, approving purchase orders, and managing any related issues. You will prepare tender documents using word-processing and spreadsheet software and your knowledge of the BC Bid process. You will help us develop policies, organize equipment disposal and maintain catalogues, prices lists and related files.

Success Profile

What does it take to be a successful buyer at PHSA? Check out the top traits we’re looking for and see if you have the right mix.

  • Analytical
  • Communicator
  • Confident
  • Proactive
  • Results-Driven
  • Team player

Culture

  • Supply Chain supports the Provincial Health Services Authority (PHSA) which provides specialized health services to British Columbians.
  • Supply Chain manages over $2 billion in total annual spending and close to 3,000 contracts annually.
  • PHSA is committed to excellence. Our values include: Respect people, Be compassionate, Dare to innovate, Cultivate partnerships, and Serve with purpose.

Testimonials

I feel a sense of accomplishment in knowing that my work positively impacts patient care through supporting clinical staff, and through managing products used in healthcare facilities. At PHSA, we ensure we have the right products, supporting the right sites, at the right time, at the right quantity, at the best price across the province.

~ Vivian, Buyer, Supply Chain

Benefits and Perks

  • Extended health and dental benefits

  • Health and wellness programs

  • Defined benefit pension program

  • Maternity/parental/educational leaves

  • Onsite gym/fitness centre

  • Close to public transportation

Job Details

Job Title:BUYER, SUPPLY CHAIN
Requisition #:083774
Job Location:Canada-British Columbia-Burnaby
Department:Sourcing - Medicine
Job Type:Regular, Full Time
Start Date of Employment:17-Jun-2019
Posting Date:16-May-2019
Work Days:Mon, Tue, Wed, Thu, Fri,
Hours of Work:0730 - 1530
Work Site:1795 Willingdon Avenue, Burnaby
Salary/Rate:$27.98/Hour
Job Summary: The Buyer is responsible for purchasing a variety of equipment, supplies and services utilizing computerized systems and applying the guidelines of public sector procurement and knowledge of purchasing practices and related legislation such as Fair Business Practice, Freedom of Information Act, and Agreement of Internal Trade. Duties include meeting with user departments regarding purchase requirements, developing and maintaining sources of supply, selecting suppliers, negotiating prices and delivery dates, approving purchase requisitions/orders, and following up on purchases with regard to delivery date, discrepancies, and backorder situations. Prepares tender documents for a variety of supplies, services and equipment utilizing word-processing and spreadsheet software and knowledge of the BC Bid process. Provides input into the development of policies and procedures, arranges for the disposal of obsolete equipment, and maintains purchasing related files and records including up to date catalogues and price lists. Duties/Accountabilities: 1. Reviews requisitions and consults with user departments/programs regarding requirements for the acquisition of equipment, supplies and services, including specifications, quantity, quality, costs and delivery dates; recommends substitutes to improve delivery and/or costs. 2. Contacts suppliers for information such as price, delivery dates, quality, suitability, and taxes; selects suppliers, negotiates prices and delivery dates and places orders for a variety of equipment, supplies and services either by telephone, in person or electronically utilizing the computerized purchasing system, the Internet or other computerized software; and maintains related files and records. 3. Prepares specifications, conditions and legal binding documents for the formal tendering of equipment, supplies and services utilizing word-processing and spreadsheet software and knowledge of the BC Bid process. Solicits and analyzes quotations from vendors in terms of price, quality and conformity to specifications and negotiates resultant supplies and services contracts and/or places purchase orders. 4. Monitors compliance with contractual terms and conditions and carries out follow-up activities, such as monitoring delivery dates, resolving shipping problems, and expediting late deliveries by responding to inquiries and complaints, investigating order discrepancies, reviewing backorder situations, making price adjustments, and arranging for credit, return or exchange as appropriate; mediates disputes that may arise between parties. 5. Contacts suppliers to maintain sources of supply; maintains supplier representative contacts through meetings, interviews and negotiations. Evaluates and provides information on supplier performance as required. 6. Maintains up to date catalogues and price lists of major suppliers and provides information and catalogues to user departments/programs as requested. 7. Places specific supply and capital purchase orders with designated external suppliers in person, by telephone, fax, and/or electronically, completes data entry of purchase orders, arranges for appropriate approvals and forwards to suppliers. 8. Arranges for the disposal of obsolete equipment and/or surplus supplies as required. 9. Provides input into the development of policies and procedures, documentation and training programs by evaluating procedures, identifying opportunities for improved efficiencies, and recommending changes for approval; implements revised policies and procedures and documentation as approved. 10. Conducts cost benefit analysis for alternative systems and products. Researches and maintains current commodity knowledge for: sources of supply locally, domestically and internationally; economic trends; environmental issues; laws; currency exchanges; technology and areas of standardization and industry development. 11. Maintains related records, such as contract files, product standards, source directories, tender files and supplier performance history records, using a variety of computerized systems, as required. 12. Participates in physical inventory counts as required and analyses the resulting data by conducting physical checks and comparing actual to recorded inventory levels. 13. Participates in department meetings and various committees, including arranging meetings, circulating notices and agendas, recording notes and/or minutes of meetings and distributing as required. 14. Performs other related duties as assigned. Qualifications: Education, Training and Experience Grade twelve (12), supplemented by recognized purchasing courses plus five (5) years' recent, related experience or an equivalent combination of education, training and experience. Skills and Abilities • Ability to communicate effectively both verbally and in writing. • Ability to deal with others effectively. • Ability to organize work. • Ability to operate related equipment. • Physical ability to carry out the duties of the position.

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