Buyer, Supply Chain

Buyer, Supply Chain

BC Clinical & Support Services

Burnaby, BC

Do you have strong business acumen and strategic sourcing experience running the RFx process (RFP’s,RFI’s and RFx)? Join a team focused on making a difference: help us improve our supply chain efficiency and decrease our costs, so we can use those funds to provide better health care.

In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Buyer is responsible for purchasing a variety of equipment, supplies and services utilizing computerized systems, including Microsoft Word and Excel, and applying the guidelines of public sector procurement and knowledge of purchasing practices and related legislation such as Fair Business Practice, Freedom of Information Act, and Canadian Free Trade Agreement. Duties include meeting with user departments regarding purchase requirements, developing and maintaining sources of supply, selecting suppliers, negotiating prices and delivery dates, approving purchase requisitions/orders, and following up on purchases with regard to delivery date, discrepancies, and backorder situations. Prepares tender documents for a variety of supplies, services and equipment utilizing word-processing and spreadsheet software and knowledge of the BC Bid process. Provides input into the development of policies and procedures, arranges for the disposal of obsolete equipment, and maintains purchasing related files and records including up to date catalogues and price lists.

What you’ll do

• Reviews requisitions and consults with user departments/programs regarding requirements for the acquisition of equipment, supplies and services, including specifications, quantity, quality, costs and delivery dates; recommends substitutes to improve delivery and/or costs.
• Contacts suppliers for information such as price, delivery dates, quality, suitability, and taxes; selects suppliers, negotiates prices and delivery dates and places orders for a variety of equipment, supplies and services either by telephone, in person or electronically utilizing the computerized purchasing system, the Internet or other computerized software; and maintains related files and records.
• Participates in preparation of specifications, conditions and legal binding documents for the formal tendering of equipment, supplies and services utilizing word-processing and spreadsheet software and knowledge of the BC Bid process. Solicits and analyzes quotations from vendors in terms of price, quality and conformity to specifications and negotiates resultant supplies and services contracts and/or places purchase orders.
• Supports the Sourcing negotiations process by maintaining negotiation logs, tabulating quotations from the proposals received in the tendering process, and by drafting final negotiated terms and conditions for supply and service contracts for final Leadership review and approval.
• Monitors compliance with contractual terms and conditions and carries out follow-up activities, such as monitoring delivery dates, resolving shipping problems, and expediting late deliveries by responding to inquiries and complaints, investigating order discrepancies, reviewing backorder situations, making price adjustments, and arranging for credit, return or exchange as appropriate; mediates disputes that may arise between parties.
• Contacts suppliers to maintain sources of supply; maintains supplier representative contacts through meetings, and interviews. Evaluates and provides information on supplier performance as required. Maintains up to date catalogues and price lists of major suppliers and provides information and catalogues to user departments/programs as requested.
• Places specific supply and capital purchase orders with designated external suppliers in person, by telephone, fax, and/or electronically, completes data entry of purchase orders, arranges for appropriate approvals and forwards to suppliers.
• Arranges for the disposal of obsolete equipment and/or surplus supplies as required.
• Provides input into the development of policies and procedures, documentation and training programs by evaluating procedures, identifying opportunities for improved efficiencies, and recommending changes for approval; implements revised policies and procedures and documentation as approved.
• Conducts cost benefit analysis for alternative systems and products. Researches and maintains current commodity knowledge for: sources of supply locally, domestically and internationally; economic trends; environmental issues; laws; currency exchanges; technology and areas of standardization and industry development.
• Maintains related records, such as contract files, product standards, source directories, tender files and supplier performance history records, using a variety of computerized systems, as required.
• Participates in department meetings and various committees, including arranging meetings, circulating notices and agendas, recording notes and/or minutes of meetings and distributing as required.
• Performs other related duties as assigned.

What you bring

Qualifications

• Grade twelve (12), supplemented by recognized purchasing courses plus five (5) years' recent, related experience or an equivalent combination of education, training and experience.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time
Wage: $33.34 / Hour
Location: 1795 Willingdon Ave, Burnaby, BC V5C 6E3
Closing date: Applications accepted until position is filled
Hours of Work: 730-1530 (Monday to Friday)
Requisition # 175971E

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca  

Please note the internal job posting will no longer be accessible after the expiry date of November 29, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.