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More than just a job.

Overview

Supply Chain’s success relies on teamwork that is not unlike that in clinical areas. Each member from different business streams in Supply Chain works closely together to deliver the right products and services at the right price, to the right place, at the right time. Every link in the chain focuses on customer needs: from sourcing teams who procure supplies required for specialized care; to warehouse and logistics professionals who receive, store, and deliver supply products across the province; to in-hospital replenishment teams integrated into the clinical landscape within all B.C. hospitals; to licensed clinicians who bring their deep clinical knowledge to standardization initiatives. Our Supply Chain stands as a successful example of what collaboration and provincial focus looks like in practice.

  • Job Type: Full-Time, Part-Time,
    Temporary, Casual
  • Job Level: Entry, Mid, Senior,
    Director
  • Travel: Minimal

Success Profile

What does it take to be a successful Supply Chain Professional at PHSA? Check out the top traits we’re looking for and see if you have the right mix.

  • Adaptable
  • Detail-oriented
  • Goal-oriented
  • Multi-tasker
  • Relationship Expert
  • Results-driven

About Supply Chain Management at PHSA

PHSA Supply Chain is the sole contracting agent and manages all contracts for BC health authority goods, supplies, equipment and services with the exception of clinical and construction contracts. Supply chain management processes over 925,000 orders with a value of over $2 billion annually in the form of 250 million products. They support 71 hospitals and care sites province-wide. Supply chain employs over 1,300 employees to support all six BC health authorities, with regional branch offices in each health authority and a local presence to support each health authority’s needs. The service covers all elements of supply chain management including contracting and materials management. Supply Chain Management is a service of the Provincial Health Services Authority (PHSA) which plans, manages, and evaluates specialty and province-wide health care services across BC. PHSA embodies values that reflect a commitment to excellence. These include: Respect people, Be compassionate, Dare to innovate, Cultivate partnerships, Serve with purpose

Testimonials

"Almost every piece of equipment, every medication, every supply for the Lower Mainland hospitals comes through this warehouse. In our work, we often talk about ‘Mabel on the table.’ She’s the imaginary patient who’s counting on us to make sure that the clinicians providing her care have everything they need, on time, to do their jobs."

Dean Wilkes Warehouse and Logistics Lead, Langley Fulfullment Centre

"A team aproach in any endeavor is key to success in Supply Chain. Along with my clinical expertise and experience, I count on other members of the Supply Chain team who are also experienced, knowledgeable and highly specialized in business, logistics and analytics. I believe working collaboratively with all members yields success."

Arturo Macapagal RN, CPN, Supply Chain Clinical Coordinator, Standardization

"The most rewarding part of my job is knowing that I make a difference. My work helps contribute to the larger team here at PHSA. My behind the scene work as a Purchasing Clerk helps to provide necessary supplies to patients and medical personnel to enable better care and recovery. I know I don’t deal with patients directly, but I feel so much pride when I think about my part within patient care. My heart is filled with joy knowing that I can help in such a small but meaningful way."

Gloria Santos-Ganadin Purchasing Clerk

Benefits and Perks

Benefits vary by job type and are confirmed in the interview and hiring process.

  • Healthcare

    Extended health and dental benefits

  • Health and wellness programs

    Discounts to 350 BC-wide recreational programs

  • Retirement Plans

    Enrollment in defined benefit Municipal Pension Plan

  • Paid Time Off

    12 annual statutory holidays with generous vacation entitlement and accruement

  • Close to Public Transportation

    Spend your commute time reading, Texting or organizing

  • Collaboration

    Be part of an integrated health care supply chain provincial network

Back to Job Navigation (Rewards)

Warehouse Purchasing Clerk

Kelowna, Canada

The Purchasing Clerk IV, Warehouse Operations performs a variety of purchasing placing rush purchase orders, verifying and monitors warehouse inventory, assisting with product conversions and maintaining item dictionary. Performs clerical duties including data entry, reception, word processing and record keeping to support the operation of the warehouse and supply distribution service.

What you'll do

 

  • Receives rush orders by telephone, fax and/or by electronic format from internal customers., Completes purchase orders by placing and entering orders into system, arranges for appropriate approvals and forwards to supplier. Verifies orders processed the day before or completed and follows up on un-closed orders. 
  • Verifies warehouse inventory levels by monitoring inventory and performing cycle counting duties on a weekly basis to ensure that all materials are properly verified and reflective of reported inventory. As required, tracks down inventory when the systems shows stock but not in the correct location in the warehouse and adjusts computer amount to match the physical amount. 
  • Maintains the item dictionary and provides information and catalogues to departments as requested. Updates the dictionary for product changes, additions and deletions and sends out emails distribution to internal customers. 
  • Assists Inventory Analysts and Warehouse Manager with product conversions by updating top up dictionaries with new product information and creating affected top up labels. Communicates and forwards Product Change Notice (PCN) documentation to top up staff for distribution. As required, adjusts physical inventory by removing and/or making space arrangements for new product and posts documentation in warehouse relevant to the product change 
  • Mitigates and tracks picking error by telephone, fax and/or by electronic format from internal customers related to picking errors by the warehouse staff and ensures correct supplies are received. 
  • Completes data entry of customer requisitions for supplies, updates information and performs data entry as directed by transferring inventory adjustment information into the computerized inventory management system. 
  • Answers telephone calls by providing general information, transferring calls or taking messages. Performs reception duties by receiving visitors, directing to appropriate areas and responding to inquiries; refers/escalates as appropriate. 
  • Monitors the shared email for receiving for blind receiving sent by internal customers. Contacts internal/external customers, as required, to obtain and/or relay pre-established information; forwards information obtained to supervisor/delegate. 
  • Sets up and maintains document filing systems for the regional warehouse and supply distribution service including correspondence, reports and supply and equipment records. 
  • Utilizes word processing and spreadsheet applications to type from draft correspondence, minutes and reports and prepare spreadsheets as required. 

What you bring 

  • Grade 12 and two years’ recent, related experience or an equivalent combination of education, training and experience. 
  • Ability to keyboard at 45 w.p.m.
  • Ability to communicate effectively both verbally and in writing.
  • Ability to deal with others effectively.
  • Ability to organize work.
  • Ability to operate related equipment.

What’s in it for you

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

  • Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
  • Access to more than 2,000 in-house training programs.
  • Enjoy a comprehensive benefits package, including municipal pension plan.
  • 12 annual statutory holidays with generous vacation entitlement and accruement.
  • Flexible work options including flextime, work locations and job sharing (eligibility will vary)
  • Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job Type: Temporary Full Time until October 2021 or return of incumbent
Wage: $23.40 per hour
Location:104-2355 Acland Road, Kelowna
Hours and Days of Work: 0800-1600, Monday through Friday


What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

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