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Coordinator, Administrative Operations, BC Centre of Disease Control, Vancouver

Coordinator, Administrative Operations

BC Centre of Disease Control

Vancouver, BC

 

 

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

 

 

Are you a highly organized person with strong administrative skills? Reporting to the Chief Operating Officer, BCCDC Operations, the Coordinator, Administrative Operations provides confidential administrative and project coordination and support for BCCDC administration and operational excellence.

 

 

 

 

What you’ll do

  • Produce and maintain a variety of accurate and well-designed documents including correspondence, expense claims, memos, minutes and meeting agendas. Maintain readily accessible paper-based and electronic information files. Produce a variety of documents and respond to correspondence received by the Central Administration Office.
  • Develop, implement and support office procedures consistent with PHSA and BCCDC best practice standards. Ensure the necessary flow of information through PHSA, the BCCDC and other partners while maintaining appropriate levels of security and confidentiality.
  • Monitor contract expiry dates and liaise with Chief Operating Officer on upcoming contract expiry and renewals. Draft contracts for approval and sign off by Chief Operating Officer.
  • Conduct background research on various topics, summarize information and draft presentations.
  • Coordinate and participate in project activities ensuring they are done in an efficient manner and are completed within the required timelines.
  • Coordinate the dissemination of information and knowledge related to projects and initiatives to internal and external stakeholder groups through a variety of vehicles.
  • Screen incoming materials, prioritize items for immediate attention and distribute as appropriate.  Develop and coordinate key committee meeting activities by developing the agendas and background materials, taking minutes, and ensuring timely follow-up actions.
  • Ensure that administrative matters are organized and dealt with in a timely, organized and professional manner. Assist with transition for new and outgoing central office staff.

 

 

 

What you bring

  • A level of education, training and experience equivalent to a Bachelor’s degree in Planning, Business Administration, Social Sciences, Health Administration or related field supplemented by completion of courses in project management, and five (5) years of experience in a responsible administration, project management and business operations role at a senior level in a health, social services, government or community organization. 
  • Demonstrated initiative, high motivation, independent problem solving and creative solutions implementation capabilities. 
  • Proven organization skills and ability to coordinate multiple projects and meet deadlines with high attention to detail. 
  • Demonstrated ability to manage projects on time and budget. 
  • Demonstrated ability to work in a complex fast paced environment with minimal supervision and procedural guidelines and to be flexible to meet and adapt to changes in organizational and project priorities. 
  • Demonstrated advanced skills in word processing, spreadsheet, planning and presentation software. 
  • Excellent written and verbal communications skills. 
  • Strong people and team skills with demonstrated ability to engage others both internal and external to PHSA and provide guidance, leadership and facilitation for problem solving. 
  • Demonstrated organizational skills and ability to prioritize workload and work under pressures to meet multiple deadlines.
  • Valid Drivers’ License.

 

  

What’s in it for you

 

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

  • Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
  • Access to more than 2,000 in-house training programs.
  • Enjoy a comprehensive benefits package, including municipal pension plan.
  • 12 annual statutory holidays with generous vacation entitlement and accruement.
  • Perks include onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

 

Job type: Regular, Full-time

Location: Vancouver

Hours of work: 08:30-16:30

Reference number: #127519

 

 

 

 

What we do

 

BC Centre for Disease Control (BCCDC) bccdc.ca is dedicated to preventing and controlling communicable disease and promoting environmental health for the province. BCCDC program is part of the Provincial Health Services Authority (PHSA).

 

Provincial Health Services Authority (PHSA) plans, coordinates and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

 

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

 

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.