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Coordinator, Research Funds Services - BC Cancer - Vancouver

Coordinator, Research Funds Services

BC Cancer

Vancouver

 

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

 

The Coordinator, Research Funds Services provides research financial reporting and administration on assigned grant funded programs. The Coordinator, Research Funds Services monitors research projects and researches grant budgets, coordinates the development and submission of research financial reports, liaises with PHSA restricted funds finance team to ensure grants financial information is accurately maintained, monitors and tracks receipts and disbursements and assists with the management, allocation and coordination of  research funds among Partners and Stakeholders. 

 

 What you’ll do:

  • Monitor research expenditures and reviews and analyzes research financial information of assigned grant funded programs for the Administrator,  Research Business Operations, and Research Project Managers to assist with planning budgets. This includes pulling appropriate research general ledger accounting information, performing review of research accounts and classifying financial information for reporting, invoicing and budgeting purposes. Ensure research budgets remain within allowable spending limits by tracking and monitoring receipts, disbursements and expenses of general accounts. Investigate and identify errors/discrepancies and create journal entries to correct accounting records and maintain research financial information integrity.
  • Prepare and review research purchase orders and expense claims to ensure applicability and correct expense coding. Verify appropriate back-up provided and ensures compliance with PHSA policy as well as external funding agency policies. Identifies/determines if expense claim is allowable and makes suggestions on alternative options, if necessary. Follow up with vendors on outstanding credits or erroneous billing as well as cheque payment requests and facilitate payment options by ensuring that required information is obtained (cheque payment, wire transfer, credit card, etc.)
  • Perform periodic reconciliation of the research general ledger, research corporate card purchases, research capital expenditures, research payroll reports and receivables to ensure accuracy and timely follow-up.
  • Prepare research billing invoices based on the general ledger on a weekly, quarterly and ad-hoc basis to ensure timely collection of revenue from external funding agencies. Ensure research payments are received in full and follows-up on outstanding bad debt accounts.
  • Communicate internally with Accounts Payable, Accounts Receivable and PHSA Finance and provides direction on account coding to accurately reflect nature of research financial transaction. Monitor and reconcile research shadow accounts held at UBC and SFU by pulling the general ledger held at these institutions to ensure accurate and complete yearly reporting of funding received. Communicate with the universities regarding accounting discrepancies and generate journal entries and/or invoices to reflect accurate research financial information.
  • Monitor research reporting/invoicing due dates and coordinates timelines to ensure that deadlines are met. Compiles and prepares research financial reports/invoices as needed (quarterly, yearly, etc.) and ensures that expenditures reported are in compliance with spending guidelines and GAAP (generally accepted accounting principles). Identify under/over-expenditures and recommend options to ensure that the research project stays within budget.
  • Provide support during annual and interim audits by compiling research general ledger information and ensuring proper documentation is kept on file. Provide analysis to identify/explain journal entries as required by the auditor. Coordinate periodic research financial and annual reports as required by granting agencies, PHSA , partner universities and stakeholders to ensure information is summarized according to guidelines. 

 

What you bring

  • A level of education, training and experience equivalent to a Diploma in Accounting/Financial Management or pursuing a professional designation program
  • Preferably three (3) years of recent related experience in a multi government institutional setting, including experience working with national and international granting and funding bodies. 

You will have: 

  • Knowledge and experience in working with General Accepted Accounting Principles (GAAP) in a university/life science environment.
  • Knowledge of grant management and familiarity with granting agencies and their guidelines and policies. Working knowledge of the university/health care funding process and procurement practices is an asset.

You are able to:

  • Conduct oneself in a professional and confidential manner. 
  • Demonstrate administrative and organizational skills. 
  • Productively use word processing, excel spreadsheets, financial reporting and project/budget management applications. 
  • Communicate effectively both verbally and in writing. 
  • Work independently with minimal direction.
  • Handle workload pressures and demonstrated ability to prioritize. 
  • Supervise junior staff. 

 

What we bring

 

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

 

  • Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
  • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

 

Job Type: Temporary, Full-Time (Until July 3, 2023)

Location: 600 W 10th Ave, Vancouver, BC V5Z 4E6

Applications will be accepted until position is filled.

Hours of Work: Monday to Friday; 0900-1700

Requisition Number # 128720E

 

What we do

 

BC Cancer provides comprehensive cancer control for the people of British Columbia.

 

BC Cancer is part of the Provincial Health Services Authority (PHSA).

 

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

 

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

 

PHSA and LM Labs are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

 

ATTN: PHSA Employees:

 

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca    

 

Please note the internal job posting will no longer be accessible after the expiry date of June 24, 2022. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

 

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day