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Data Administrator, Clinical Trials - BC Cancer Vancouver

Data Administrator, Clinical Trials

BC Cancer

Vancouver, BC



As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.



In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Data Administrator, Clinical Trials performs assigned data management procedures, capturing and recording clinical trials data, which is performed in accordance with trial protocol, procedures, guidelines and professional standards of practice. Receives work direction and supervision from the Data Coordinator, Clinical Trials.


What you’ll do

  • Perform basic data management functions related for studies of a less complex nature, in collaboration with other members of the Clinical Trials and Heath Care Team and by performing duties such as:

               a)      Organizing and maintaining study files and documentation. Ensuring that records (paper and electronic) are complete by checking for deficiencies in information and are in compliance with ICH-GP standards.

               b)      Collecting, extracting and inputting data pertaining to clinical trials specifications utilizing in-house and external databases.

               c)      Contributing to the development and maintenance of data collection tools and regulatory documentation. Maintaining and creating user accounts.

  • Under the direction of the Data Coordinator or designate assigned to specific studies, capture clinical trials data, as specified in the protocol and in collaboration as required with the Clinical Trials Team, by performing duties such as:

               a)      Completing study case report forms and other documents within the required timeframe

               b)      Retrieving or requesting data by identifying selection parameters for retrieval

               c)      Utilizing coding systems and resources as required to code, input and upload data as pertaining to Clinical Trials.

  • Complete data collection for follow-up, as specified in protocols by obtaining information from reports, charts, outside physicians and hospitals.
  • Determine data quality/integrity of assigned work by reviewing the data capture for accuracy and completeness.  Update and correct deficiencies with other appropriate members of the Clinical Trials team.
  • Report assigned information to sources such as other Agency departments and outside organizations, following established time schedules and procedures.


What you bring


  • Completion of a recognized Health Record Administration Program with eligibility for membership in the Canadian College of Health Records Administrators at the Certificate level, one (1) years recent related experience or an equivalent combination of education, training and experience.


You will also have:


  • Ability to perform data capture, management and retrieval using an automated information system
  • Knowledge and understanding of ICH Guidelines
  • Aptitude for detail
  • Ability to operate related equipment
  • Interpersonal skills including the ability to communicate effectively both verbally and in writing


What we bring


Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

  • Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
  • Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
  • Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
  • Annual statutory holidays (13) with generous vacation entitlement and accruement.
  • PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
  • Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.



Job Type: Temporary, Full-Time (Until February, 2024)

Location: 600 West 10th Avenue, Vancouver, V5Z 4E6

Applications will be accepted until position is filled.

Hours of Work: Monday to Friday; 8 am to 4 pm

Requisition # 121822


What we do



BC Cancer is part of the Provincial Health Services Authority (PHSA).


The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.


Learn more about PHSA and our programs:


PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.



ATTN: PHSA Employees:


To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at    


Please note the internal job posting will no longer be accessible after the expiry date of February 10, 2022. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.


If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at and a Help Desk Representative will contact you the next business day.