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Project Coordinator, Mobile Medical Unit

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The Provincial Health Services Authority (PHSA) plans, manages and evaluates selected specialty and province-wide health care services across BC, working with the five geographic health authorities to deliver province-wide solutions that improve the health of British Columbians. PHSA embodies values that reflect a commitment to excellence. These include: Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose.

Project Coordinator, Mobile Medical Unit

Req #75798

Vancouver, BC

As a member of the Mobile Medical Unit (MMU) Core Leadership Team, and reporting directly to the Clinical Operations Director and Program Manager the Project Coordinator provides confidential leadership, coordination, and administration of all projects undertaken by this provincial service. This includes planned and emergency/urgent MMU deployment operations throughout the province of BC, as well as other special projects in accordance with MMU strategic work plans in support of the six Health Authorities, Ministry of Health, and other partners. The role will ensure the deliverables are completed on time, as identified by project plans. The Project Coordinator will identify and track metrics as they relate to project deliverables. The role will provide consultation, guidance, and support to other MMU staff members, contractors, and a broad range of key stakeholders.

Key Accountabilities

  • Executes project plans according to project methodologies, ensures successful coordination and completion of project components, facilitates stakeholder consultation, and ensures readiness for project implementation.
  • Tracks project progress according to project plans and identified metrics. Monitors and reports on the status of projects and major barriers encountered. Collaborates with leadership to determine project scopes and related options to consider in facilitating successful project outcomes.
  • Takes the lead role in creating and maintaining communication tools/methods to ensure effective project communications are in place and to enhance profile of the Provincial Service, including management of the MMU web site and internal “PHSA Pod” site, as well as a social media account. Builds and supports presentations, generates key messaging documents in collaboration with the Clinical Operations Director in the development of briefing notes and other high level communication documents, as required.
  • Applies LEAN project methodology to strategic and operational (MMU deployment) initiatives, including identification and engagement of key stakeholders, development of detailed project plans, objectives, and timelines. This includes development of deployment concept of operations, deployment scheduling, and building of complex site and clinical staging plans in collaboration with the leadership team
  • Accountable for budget tracking, in collaboration with Leadership Team. In addition, ensure expedient management of accounts payable and receivables to the program, and is responsible for ordering and tracking through the E-procurement system.
  • Provides project coordination through advice or guidance in situations requiring interpretation and judgment, and maintains ongoing support and engagement from project sponsors and key stakeholders. Coordinates the MMU Clinical float pool
  • A key member of the team that deploys to sites across BC as required, assuming the rotating role of Duty Manager during deployments of the Mobile Medical Unit for facility and operational requirements

Qualifications

A level of education, training, and experience equivalent to a Bachelor’s degree in Health or Social Sciences, Business Administration or relevant health care discipline with a minimum of three (3-5) years recent, related experience in project coordination and facilitating and managing consultation processes with a wide range of stakeholder groups. Project Coordinator Professional designation considered an asset.

Experience or working knowledge of population and public health, health emergency management, and academic research are assets. Superior communication and interpersonal skills and an ability to liaise within a complex interdisciplinary environment, and quickly establish trust with multiple stakeholders across six Health Authorities and MOH. Comprehensive knowledge of project management principles and methodologies. Ability to utilize initiative, vision, independent thinking and creative problem solving skills to implement project plans and realize project completion. Effective facilitation and persuasion skills to achieve consensus, resolve conflict and achieve desired outcomes. Ability to work under pressure, as part of a high-functioning team, and manage several initiatives simultaneously. Demonstrated advanced organizational skills, diplomacy, and creativity in public relations and marketing, with experience in SharePoint, website, and social media management. Advanced computer literacy with Microsoft Office (Word, Excel, PowerPoint, Visio, and Outlook) InDesign is essential. Working knowledge of Adobe Creative Suite is also an asset. Previous experience working in the health systems, active deployment experience, and physical ability to lift 25 lbs and assist with set-up and pack-up of the MMU facility advantageous. A willingness to travel frequently throughout BC, and flexibility and adaptability to maintain high-level business operations while the MMU is actively deployed are keys to success in this position.

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Applications will be accepted until the position is filled.

For more information on all that the PHSA has to offer, please visit: http://careers.phsa.ca

The PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.

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