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Receptionist,Finance Department

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The Provincial Health Services Authority (PHSA) plans, manages and evaluates selected specialty and province-wide health care services across BC, working with the five geographic health authorities to deliver province-wide solutions that improve the health of British Columbians. PHSA embodies values that reflect a commitment to excellence. These include: Patients first • Respect people • Be compassionate • Dare to innovate • Cultivate partnerships • Serve with purpose

PHSA Corporate
Receptionist, Finance Department

Financial Services
Reference 
#72875
Regular Full-time
 (1.00 FTE)
Pay Rate: $19.80/hr
Start Date: 
August 20, 2018
Vancouver, BC

Reporting to the Office Manager, Finance Department, the Receptionist processes and sorts all incoming and outgoing mail daily, in addition to performing a variety of office support duties which include, arranging for couriers, filing, booking conference calls and meeting rooms on site. Located in the front lobby, the Receptionist directs visitors and receives all deliveries.

Examples of Duties/Accountabilities:

1. Receives, records, sorts, and distributes incoming and outgoing mail, faxes, internal correspondence and other related documents.  Affixes postage to outgoing mail using the postage machine. 

2. Operates a multi-line telephone and performs reception duties such as directing calls, receiving and relaying messages, greeting and directing visitors, and providing general information to visitors and callers. 

3. Maintains filing system by performing tasks such as creating new files, updating existing files, filing a variety of correspondence and/or documentation, retrieving file information, and packaging old files for off-site storage. 

4. Operates office equipment such as photocopiers, fax machines and folder/inserter machines including carrying out minor maintenance by performing tasks such as clearing paper jams, checking and reloading paper trays, cleaning glass, and changing toner cartridges.  Refers requests for further maintenance to supervisor for approval.  Notifies service contractors of approved repair needs.  

5. Books conference calls and meetings by performing tasks such as notifying participants by telephone or e-mail, and reserving meeting rooms on the meeting room schedule.  Orders refreshments for meetings and maintains the meeting room schedule as directed.   

6. Maintains various lists and directories for the department such as staff contact lists by performing tasks such as entering changes, additions, and/or deletions as directed. 

7. Performs other related duties assigned.

Qualifications:

Education, Training and Experience 

• Grade 12 and one year's recent related experience or an equivalent combination of education, training and experience. 

Skills and Abilities 

• Ability to keyboard at 40 w.p.m. 
• Ability to communicate effectively both verbally and in writing. 
• Ability to deal with others effectively. 
• Physical ability to carry out the duties of the position. 
• Ability to organize work. 
• Ability to operate related equipment.

We invite you to apply by clicking the "Apply Online Now" button where you can register for the first time or enter your Username and Password in order to re-access your profile on our system.

***Employees of PHSA must apply via the "Internal Application Process".Current PHSA staff who apply to this posting using this external site will be considered with other external candidates.Seniority will not apply.*** 

Please visitinternaljobs.phsa.ca to register your internal profile and apply online for internal jobs.  If you require a temporary password outside of regular business hours, please email the Internal Jobs Help Desk internaljobshelpu@phsa.ca

Internal competition closesJuly 19, 2018.Internal applications received after this date will be considered as late applications.

Applications will be accepted until the position is filled.

For more information on all that the PHSA has to offer, please visit: http://careers.phsa.ca

PHSA is committed to employment equity and hires on the basis of merit. We encourage applications from all qualified individuals, including Aboriginal peoples, persons with disabilities and members of visible minorities.

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