Coordinator, Administration - BC Cancer - Vancouver

Coordinator, Administration
BC Cancer
Vancouver, BC

The Coordinator, Administration reports to the Senior Executive Leader and is responsible for the coordination of Senior Executive leadership teamwork and operations. The role coordinates strategic planning, including tracking and monitoring of strategic priorities, as well as supports engagement with key system partners and other interested parties, representing the Senior Leadership Office within the health system.

The Coordinator, Administration develops and implements work plans including identifying resources as required, develops, briefing notes, presentations and related key documentation, collects and analyzes data, formulates and evaluates options, and recommends solutions/courses of action to support the goals of the various programs and the ongoing needs of the major partners and other interested parties. The coordinator develops special projects on behalf of the EVP office and sees them through implementation. 

What you'll do

• Coordinate and implement planning processes and initiatives within the Senior Executive leadership team. Track work plans and project progress according to plan and identified metrics. Monitor and report on the status of work plans and projects and major barriers encountered. Make decisions and recommendations regarding projects and work plan scope and related changes required to facilitate a successful outcome. Implement or contribute to the implementation of effective processes.
• Support the Senior Executive Leader and team in annual work planning contributing to budget development, monitor budgets and core activities to ensure that funds are spent as planned within budget, program objectives are achieved, and work plans are within scope and equitable.
• Establish detailed project charter, plans and objectives to outline timelines and project deliverables. Execute project plan according to project methodologies, ensure successful and coordinated completion of project components, facilitate consensus with partners as needed and ensure readiness for project implementation.
• Plan standing meetings and events for the Senior Executive Leadership team including developing agendas, planning speakers, project managing all event logistics.
• Support the senior leadership tip with special committees in planning and execution.
• In collaboration with senior executive leader, represent the program at various forums such as meetings, workshops, and conferences in order to share information, seek input and give presentations.
• Prepare confidential analytical reports, briefing documents, and policies and procedures by researching topics and compiling information to assist senior management team decision-making.

What you bring

Qualifications:

• A level of education, training, and experience equivalent to master’s degree in a related health discipline, plus a minimum of three (3) years recent related experience.
• Previous experience in program coordination, strategic planning development and implementation or project management required.
• Completion of a Project Management Certificate and knowledge of public health an asset.

You have:

• Ability to plan, implement, and problem solve independently.
• Strong oral and written communication skills to present and prepare concise analyses, reports and recommendations to multidisciplinary audiences.
• Excellent interpersonal and listening skills and ability to provide support and direction to a multidisciplinary and interdisciplinary team.
• Intermediate to advanced knowledge of a variety of computer software programs such as word processing, spreadsheet, database applications, email and internet.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring 

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time
Wage: $74,618 - $107,264 per year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 500 - 686 West Broadway, Vancouver, BC, V5Z 1G1
Applications will be accepted until position is filled.
Hours of Work: Monday to Friday; 8 am to 4 pm
Requisition Number: 164964E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

BC Cancer provides comprehensive cancer control for the people of British Columbia.

BC Canceris part of the Provincial Health Services Authority (PHSA).

(PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of May 10, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.