Facilities Procurement Buyer

Facilities Procurement Buyer

System & Support Facilities

Vancouver, BC

In accordance with the Purpose, Vision, Values and Coast Salish Teachings, and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Manager, Facilities Management Procurement, this position is responsible for purchasing a variety of supplies and services for the BC Lower Mainland Health Authorities and Providence Health Care, while ensuring compliance with public sector procurement guidelines and relevant legislation, including the Capital Asset Management Framework, NWPTA, Canadian Free Trade Agreement, and Facilities Management Procurement Policy.

The role supports procurement operations by reviewing requisitions, liaising with suppliers, issuing purchase orders, maintaining procurement records, and supporting competitive bidding processes. The position also assists in coordinating contract documentation and resolving procurement-related issues. This role requires familiarity with construction procurement practices and the use of multiple ERP and electronic bidding systems, including YARDI, SharePoint, PeopleSoft, BC Bid, Bonfire, and BidsandTenders.

What you’ll do 

• Reviews requisitions and maintenance requests, consulting with user departments/programs regarding requirements for acquiring supplies and services, including specifications, quality, costs, and delivery dates.
• Assesses purchasing requirements, develops and maintains sources of supply, selects suppliers, negotiates prices and delivery schedules, and prepares appropriate construction and service contracts.
• Prepares input into Facilities Procurement computer system and issues purchase orders. Authorizes all purchase orders and contracts as per signing authority and procurement policy. 
• Contacts suppliers for information such as price, delivery dates, quality, suitability, and taxes; selects suppliers, negotiates pricing and terms, places orders electronically, and maintains related files and records.
• Supports procurement workflows by entering and reconciling purchasing data across  ERP systems and electronic bidding platforms to ensure efficient purchasing and contract management processes. 
• Monitors compliance with contractual terms and conditions and carries out follow-up activities, such as monitoring delivery dates, resolving shipping problems, and expediting late deliveries by responding to inquiries and complaints, investigating order discrepancies, making price adjustments, and arranging for credit, return or exchange as appropriate; mediates disputes that may arise between parties. 
• Coordinates and supports the preparation, and administration of competitive bidding processes (e.g., Request for Pre-Qualification (RFPQ), Request for Proposal (RFP), Invitation to Tender (ITT)) in collaboration with Project Managers, Directors, and user departments. Assists in collecting documentation and supporting contract negotiations under the guidance of Procurement Consultants or Managers.
• Provides orientation and guidance to user departments on procurement processes to support understanding and compliance with contract procedures. Additionally, oversees maintenance and support for BCEHS projects, coordinating the development of system documentation and security measures.
• Supports post-project contractor reviews by gathering feedback and documentation on contractor performance for review by project leads and Procurement Consultants. 
• Liaises with users to provide direction and advice on procurement strategies, addresses competitive project needs, and facilitates discussions on future requirements. 
• Provides guidance to staff and user departments on appropriate procurement methods in accordance with policy and project requirements, including advising on direct awards, informal quotes, or competitive bidding processes.
• Develops procedures to enhance workflow efficiencies across all phases of competitive contract performance, conducting needs analyses and collaborating with key groups. 
• Participates in continuous quality improvement activities by reviewing  procurement data, testing for accuracy and reasonableness, and flagging and correcting anomalies to Procurement Consultants and managers for further review and action.. 
•  Maintains procurement records, including contract files, product standards, source directories, tender files, and supplier performance history, using various computerized systems.
• Participates in department meetings and committees, organizing meetings, distributing notices and agendas, recording and distributing minutes, and other related activities.
• Performs other related duties as assigned.

What you bring

Qualifications

• Grade twelve (12), supplemented by recognized purchasing courses plus five (5) years' recent, related experience or an equivalent combination of education, training and experience.
• Demonstrated knowledge of the historic and ongoing impacts of settler colonialism on Indigenous Peoples in social and health contexts, including supported by significant knowledge of Indigenous-specific mandates, including clear understanding of and commitment to eradicate Indigenous-specific racism and discrimination and embed Indigenous Cultural Safety and Humility.
• Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
• Demonstrated knowledge and understanding of legislative obligations and provincial commitments within System & Support Facilities contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system.

Core Competencies

• Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated initiatives in breaking down barriers and ensuring a safe environment ensuring a sense of belonging to all and informed by Indigenous Cultural Safety.
• Awareness of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (the Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

Skills & Knowledge

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.
• Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
• Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular Full-Time
Wage: $33.34 / hour
Location: 520 West 6th Avenue, Vancouver, BC V5Z 4H5
Closing Date: Applicants accepted until position is filled
Hours of Work: 08:00-16:00 Monday-Friday
Requisition #: 191695E

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of December 2, 2025. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at internaljobshelpu@phsa.ca. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. A Help Desk Representative will respond to your inquiry within 1-2 business days.