Manager, Payroll, Accounting and Benefits

Job Summary:

Reporting to the Director, Payroll, the position is responsible for reconciling all Payroll accounts, ensuring production of financial accounting and related statistical and regulatory reports and overseeing all benefit administration tasks including coordinating and scheduling work assignments, supervising the preparation and processing of bi-weekly group benefit transactions and remittances, compliance with collective agreement and government regulations, and the coordination of projects such as Canada Savings Bonds and United Way campaigns.
Manages the payroll accounting and benefits team including hiring, training, coaching/mentoring, and conducting performance management of team by interviewing and making selection decisions, scheduling staff, coordinating work assignments, evaluating employee performance, determining related training and orientation requirements, addressing performance issues through intervention or counseling, as required, investigating work and staff issues, addressing grievances and, where necessary, initiates disciplinary action up to and including termination in conjunction with the Director, Payroll.
Plans, develops and implements quality improvement processes, policies and procedures to improve effectiveness and efficiency of customer service and ensure integrity of the payroll accounting and benefits processing.

Duties/Accountabilities:

Payroll Accounting
1. Manages the reconciliation of payroll accounts with general ledger and other management reporting systems.
2. Ensures adequate internal controls are present for payroll system.
3. Analyzes and reports workforce and productivity levels and assists in the preparation of workforce and productivity budgets and standards by identifying new and existing activities and appropriate measurement standards.
4. Participates/develops and implements accounting policies and procedures and maintains the policy and procedure manual for Payroll.
5. Completes statistical reports such as the Business Payroll Survey (BPS) and periodic reports for finance and regulatory bodies. Responsible for developing/producing relevant and meaningful payroll and management reports.
6. Responsible for providing all year-end audit support required by external auditors including working papers, supporting information and documents and responding to queries.
7. Functions as lead for the financial period review preparations including payroll reconciliations and disbursements.
8. Prepares corporate reports for benefits and labour; regularly coordinates and reports financial information to the Ministry of Health, HEABC, and other governmental agencies as required (i.e. Completes semi-annual (GEU) and annual reports (Health sector HSCIS, HBT, T4 WCB)).
9. Manages all GL and other downstream interfaces.
10. Ensures all combo edits and corrections take place as required.
11. Performs other related duties as required.
Benefits
1. Participates in special projects such as Canada Savings Bond Program and United Way campaigns, by performing duties such as preparing written communication, identification and organization of tasks and payroll staff necessary to implement changes.
2. Ensures all third party bills (HBT, 50/50, union) and remittances including self paid benefits are made as required.
3. Ensures all retroactive and other adjustments are made in Peoplesoft.
4. Ensures reconciliation of carrier statements.
5. Performs other related duties as required.

Qualifications:

Education and Training:
University Degree and Professional Accounting Designation such as CA, CGA, CMA, plus as least five (5) to seven (7) years related experience with at least four (4) in a managerial position.
Skills:
• Demonstrated leadership skills.
• Comprehensive knowledge of generally accepted accounting principles including internal control and audit requirements as well as legislation, regulations, practices and guidelines.
• Ability to manage and provide leadership to others.
• Effective verbal and written communication skills.
• Demonstrated analytical and problem solving skills.
• Ability to utilize a customer service approach to staff and clients.
• Demonstrated knowledge of collective agreements, applicable legislation and regulations.
• Thorough knowledge of information systems relevant to payroll including PeopleSoft.
• Ability to set priorities, manage own work activities and delegate tasks to achieve maximum efficiency.
• Understands the functional complexities of an integrated, multi-faceted Human Resource, Payroll and Benefits system.
• Uses broad knowledge and experience in human resources, payroll and benefits practices and related business processes.