Agreement Administrator, Intellectual and Business Development

Agreement Administrator, Intellectual and Business Development

PHSA Corporate

Vancouver, BC

The Agreement Administrator provides administrative support to the Executive Lead and Director as well as other Business and Intellectual Property Development staff as well as performing limited negotiation and management of non-disclosure agreements (NDA) and material transfer agreements (MTA). The Agreement Administrator advises others within the organization of the potential impacts of the specific terms and conditions of agreements being executed and anticipates questions in order to problem solve in the process of due diligence. Manages the day-to-day administrative operations by coordinating the flow of information, coordinating appointments and meetings, preparing and processing documents and information, monitoring budget and reports on variances, and arranging travel and accommodation.

What you’ll do

• Compares terms and conditions of proposed material transfer and confidentiality/non-disclosure agreements to standard language and guidelines. Identifies clauses or terms that are not customary and which may have an adverse impact on the organization. Proposes and negotiates alternative wording on customary clauses to third parties to reach a resolution. Reviews results of negotiated clauses with direct manager. May prepare a first draft of some agreements based on past practice.
• Identifies and flags potential concerns or issues on material transfer and confidentiality/non-disclosure agreements to direct manager before agreements are executed. Ensures documents are complete, dated, signed and executed by representatives of both parties.
• Prepares a variety of materials including: confidential correspondence, contracts, project outlines, patent applications, memos, meeting minutes and agendas with guidance from Executive Lead and Director. Composes routine correspondence for the signature of the Director.
• Maintains a database of agreements related to NDA’s, Sponsored Research, Material Transfer Agreements, License Agreements and potential collaborators by inputting data from hard copy. Performs searches on data base relevant to new agreements under consideration to ensure proposed agreements are not in conflict with existing agreements. Monitors milestones, adherence to compliance targets and other “flags” in the system.
• Coordinates meetings with industry and academic partners including arranging meeting dates and times, gathering background materials, information and data for meeting packages from researchers and preparing meeting agendas in consultation with the Executive Lead, Director and other department staff. Attending and circulating minutes of meetings as requested.
• Maintains appointment schedule for the Executive Lead and Director through methods such as receiving appointment requests and meeting/conference invitations, determining urgency and nature of requests and resolving time conflicts as required.
• Coordinates travel and accommodation for external meetings and conferences for Executive Lead, Director and other Department staff.
• Monitors department budget and reports to Director on variances, as requested. Prepares financial reports for granting agencies, for review and signature by Director.

What you bring

Qualifications

• A level of education, training, and experience equivalent to Grade 12 supplemented by the completion of a post-secondary course in business law, a recognized secretarial course plus five (5) years recent related experience. A post-secondary course in bio-technology and para-legal training or experience would be an asset.
• Ability to organize work assignments, establish priorities and work independently. Ability to communicate effectively with all levels of staff, including an excellent command of written and verbal English and sound understanding of the implications of contract language. Ability to use related equipment, including office software programs such as Microsoft Word, Excel and PowerPoint. Additional knowledge of database systems and programs such as ACCESS an asset. Knowledge of scientific and/or medical terminology.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time

Salary Range: $55,677 - $73,076 /year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 601 W Broadway, Vancouver, BC V5Z 4C2
Closing date: Applications accepted until position is filled
Hours of Work: 08:30-16:30 (Monday to Friday)
Requisition # 163346E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca  

Please note the internal job posting will no longer be accessible after the expiry date of April 17, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.