Coordinator, Formula Room/Milk Handling Room and BC Metabolic Nutrition Program - BC Children’s Hospital

Coordinator, Formula Room/Milk Handling Room and BC Metabolic Nutrition Program

BC Children’s Hospital

Vancouver, BC

What you’ll do

• Develop and revise written policy and procedure for area operations by applying current knowledge of applicable standards and liaising with key stakeholders to identify interdependencies and align or integrate related policies and procedures. Participate in revision of the operational service delivery model as required.
• Oversee and direct the activities of staff performing duties in the Formula Room and Milk Handling Room. Complete ongoing performance monitoring and evaluation. Responsible for staff orientation, training and scheduling and participates in staff selection.
• Conduct regular staff meetings and in-services to identify and provide training on changes to policy and procedure. Communicate changes to identified stakeholders. Audit compliance to policy and procedure.
• Collaborate with the Director, Professional Practice Leader, Supply Chain, Finance, and vendor representatives, and other parties as required, to establish and monitor contracts, purchasing, billing, and inventory for the Formula Room and Milk Handling Room.
• Collaborate with Finance to complete period end budget monitoring, and annual budget reconciliation for the Formula Room and Milk Handling Room. Complete period end, quarterly, annual and ad hoc budget reports for individual cost centres as required. Develop action plans to respond to budget variances. In collaboration with the Professional Practice Leader and Director of Intercampus Operations, participates in budget planning for area cost centres.
• Collaborate with vendor representatives to troubleshoot problems related to purchasing, billing, and inventory for the Formula Room and Milk Handling Room. Assists HEU staff to troubleshoot problems between clinicians/clinical areas and Formula Room/Milk Handling Room, and with product vendors.
• Create and manage the inventory of human milk, infant/enteral formula, and supplies by liaising with stakeholders to identify needs; collaborate with supply chain to identify and procure appropriate products to meet the identified clinical requirements, considering the program mandate and financial parameters as required.
• Maintain established systems for patient and client records, and participate in systems change initiatives to ensure data is maintained in accordance with standards.
• Develop, maintain and distribute the Infant and Enteral Formulary. Monitors product information from manufacturers to ensure accuracy of Formularies. Maintain departmental resource files for current product information and references on Formularies.
• Provide information and facilitates in-service education opportunities for health care personnel and/or clients as required. Maintain after hours supply cupboard.
• Participate in practice and advisory councils as required. Participate in supply chain contract management processes by providing clinical judgment regarding infant, enteral and metabolic formulas.
• Perform other related duties as assigned.

What you bring

Qualifications

• Graduation from an academic program in dietetics approved by the College of Dietitians of British Columbia.
• Three (3) years recent, related clinical experience and recent related experience in business operations; One year supervisory experience or an equivalent combination of education, training and experience.
• Full registration in the College of Dietitians of British Columbia, including Restricted Activity A.

You will also have

• Knowledge of standards and regulations including but not limited to: health and food safety standards, food premises regulations, infant formula preparation standards, infection control standards, Canadian Standards Association for Health Care Facilities, Canadian Breastfeeding Council Accreditation Standards for Baby Friendly Accredited Hospitals, privacy and confidentiality standards.
• Ability to communicate with, and to deal effectively with co-workers, physicians, other health care professionals, patients and their families and/or caregivers and vendors.
• Ability to work as a team member and to deal effectively with patients, customers, families, caregivers, vendors and health professionals.
• Ability to organize work and prioritize workload and perform duties in a busy workplace setting.
• Ability to supervise and direct staff.
• Knowledge of business processes and planning.
• Ability to operate related equipment including knowledge of computer applications including word processing, spread sheets, web design and data bases.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-Time (until March 31^st 2025)
Wage: $40.75 - $50.87/hour

Location: 4500 Oak Street, Vancouver BC, V6H 2N9
Applications will be accepted until position is filled.
Hours of Work: Monday – Friday, 0830 - 1630
Requisition # 161789E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

BC Children’s Hospital (BCCH) provides care for the most seriously ill or injured children and youth from across British Columbia.

BCCH is part of the Provincial Health Services Authority (PHSA).

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BCCH are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of March 22, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.