Education Assistant, Neonatal Intensive Care Unit (NICU)

BC Women's Hospital and Health Centre

Vancouver, BC

What you’ll do

• Prepare technical and non-technical material such as correspondence, meeting minutes, educational and workshop materials, spreadsheets and presentations from drafts or verbal instruction by methods such as utilizing word-processing, spreadsheet, and presentation software. 
• Distribute materials as required. Maintain computerized and manual filing systems, class lists, completes forms and standard invitation letters, and maintain a record of inventory of supplies and materials related to staff learning.
• Assist with the organization of educational events and program registration by assigning online exams and checking for successful completion, preparing registration waitlists, creating sign-in lists, documents and sends confirmation of attendance to workshop participants and distributing workshop materials.
• Support workshop activities such as room set-up and takedown, distribution of evaluation forms and certificates of completion to participants, and compiles session evaluation results.  Provide reports to leads as requested.  Submits participant rosters to professional organizations to verify in person attendance of workshop.
• Organize venues and materials for educational and other sessions, including provincial workshops; arrange meetings by performing duties such as selecting appropriate dates, altering schedules when necessary, notifying participants, and booking rooms, equipment; liaises with internal and external service suppliers for catering as required.  Provide support by circulating agendas, taking and preparing minutes and taking follow up action as required.
• Prepare invoices for Manager approval for payments of instructors and presenters, online exams and textbooks, expenses, and supplies.  Prepare and distribute invoices to external registered participants for payment. Verify and completes purchase requisition orders in accordance with department standards by methods receiving orders from vendors, checking for accuracy, validating information including signature, identifying correct code for item requested, obtaining required authorization, and forwarding documentation as required.
• Perform routine website administration activities for program team site and external web pages such as, updating, creating and posting content under the direction of the Manager. Assist with the setup and monitoring of townhalls and virtual forums such as Slido, compiling frequently asked questions (FAQ) and supports and monitors related media platforms.   
• Support activities related to orientations, onboarding, specialty education and ongoing educational activities for staff.  Provide in-person and online support for educators and presenters by performing duties such as booking meeting rooms, arranging equipment for conferences, and admitting participants into virtual platforms. Format new content and makes changes/updates to online learning platforms and other pathway learning materials as directed.

What you bring

Qualifications

• Completion of Grade 12.
• Two (2) years recent related experience, or an equivalent combination of education, training, and experience.

You will also have the ability to

• Keyboard 55 WPM
• Communicate effectively both verbally and in writing
• Deal with others effectively
• Organize work
• Operate related equipment
• Carry out physical duties for the position
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time (1.0 FTE)

Wage: $25.86 per hour

Location: 4500 Oak Street, Vancouver BC, V6H 2N9
Applications will be accepted until position is filled.
Hours of Work: Monday to Friday; 0800-1600

Requisition #: 161755E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

BC Women's Hospital & Health Centre (BCW) is dedicated to improving the health of women, newborns and families through a comprehensive range of services, research and education.

BCW is part of the Provincial Health Services Authority (PHSA).

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BCW are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.