Manager, Capital Equipment, Business Management Office

Manager, Capital Equipment, Business Management Office

Children's & Women's Health Center

Vancouver, BC

In accordance with the Mission, Vision, Values and strategic direction of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Manager, Capital Equipment provides leadership and direction in the planning, procurement and asset management of capital equipment for Children’s and Women’s. The Manager liaises and facilitates discussions with Operations Leadership, and other internal partners and interested parties on capital equipment requirements to align strategy, and manage and assess inventory. Leads the development of major capital equipment plans and projects, and coordinates capital equipment budgeting process for the organization. Liaises with internal partners to support vendor negotiations, and develops tools to manage and monitor inventory. Develops and evaluates equipment budgets to support funding commitments from MoH, Corporate PHSA, and the foundations, and oversees the supervision, performance management and development of assigned staff.

What you’ll do

• Leads and facilitates discussion on capital equipment planning as it relates to the annual PHSA capital planning process and foundations’ fundraising events.
• Manages capital equipment budgeting process across C&W for submission of capital requests to Finance. Identifies capital and operating cost pressures for proposed equipment plan. Ensures accurate quotes and supporting documentation are obtained from vendors and oversees endorsement from all internal support services partners and/or interested parties for each request.
• Develops and maintains systems, tools and processes to monitor the capital equipment plan, capital requests, funding sources, and capital equipment acquisition. Develops and maintains master clinical equipment inventory list through consultation and collaboration with C&W and program leadership, including the Capital Equipment Prioritization Committee.
• Leads the annual capital request process for BC C&W to collect and capture all capital requests, seek appropriate validation, review, and endorsement, present to site leadership for prioritization, and ensure all requests are submitted on time.
• Develops capital replacement plans of 5 to 10 years term, considering decisions to replace equipment against such factors as end of life equipment, technology obsolescence and increased cost and repeated patterns of repair. Provides recommendation on replacement acquisition to Director.
• Leads the development of major capital business plans, initiatives and projects. Working closely with senior clinical users, identifies clinical requirements and provides recommendations of equipment supporting user needs. Lead and support the clinical requirements component of Children’s and Women’s equipment related procurement processes, act as liaison with supply chain on procurement processes, and ensures appropriate and timely participation from clinical end users to ensure that procurement processes meet legal and regulatory requirements and established timelines.
• Reviews external provider service contract proposals, makes recommendations on service contract acquisitions, and manages service contracts to ensure contract provisions are met.
• Actively manages relationships with external vendors (sales persons etc.) as required and to ensure C&W achieves optimal and preferential treatment from vendors.
• Provides guidance to managers and staff in the development of business cases for capital equipment needs by identifying operating impact and lifecycle planning from a holistic approach including options, cost, benefit and risk analysis.
• Hires and supervises assigned staff including establishing clear definitions of responsibility for employees, reviewing workload assignments and adjusting schedules according to workload to ensure levels meet operational requirements. Monitors performance, provides ongoing feedback and completes reviews of staff to encourage continuous improvement.

What you bring

Qualifications

• A level of education, training, and experience equivalent to a Bachelor’s degree in technical a health related field, or a related discipline and seven (7) to 10 years recent relevant experience working on major capital projects and complex medical equipment.
• Demonstrate knowledge and understanding of procurement processes and project management. Superior analytical, people, customer service, and organizational skills. Strong written and oral communication skills; proven ability to negotiate, persuade others, and make decisions; and a demonstrated capability for handling sensitive situations. Demonstrated ability to supervise and lead staff, and manage a budget.

Skills & Knowledge

• Awareness of and commitment to learning and understanding the Truth & Reconciliation Commission’s 94 Calls to Action (2015), In Plain Sight Report (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), and Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls calls for justice, and how they intersect across the health care system.
• Supports team members on their learning journey, ensuring education strategy for team/department to implement Indigenous Cultural Safety at a practical level.
• Works collaboratively with appropriate Indigenous teams/departments to ensure ICS lens applied holistically.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-time

Salary Range: $102,938 - $147,974 /year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 4500 Oak St, Vancouver, BC V6H 3N1
Closing date: Applications accepted until position is filled
Hours of Work: 0800-1600 (Monday to Friday)
Requisition # 153957E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca  

Please note the internal job posting will no longer be accessible after the expiry date of October 23, 2023. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.