Manager, Financial Planning and Analysis

Manager, Financial Planning and Analysis

Business Planning

Vancouver, BC

Reporting to the Director, Business Planning , the Manager, Financial Planning & Analysis plays a critical role in all aspects of financial planning, operational reporting, ad hoc financial/business analysis, case costing, funding analysis, project management and financial modeling. This is a hands-on leadership position that is responsible for providing relevant and value-added financial planning, analysis and reporting to senior management and external Government entities. This role is responsible for all aspects of the annual financial planning and budgeting process and for the preparation and provision of timely reporting and forecasting. The Manager, Financial Planning and Analysis leads corporate initiated projects in Finance, supports external negotiations with other health authorities and government, develops and implements new case costing standards, develops policies and procedures and represents the Business Planning Director on committees and other work groups. The role also takes direction from and supports the Director, Business Planning, and will take on specific tasks, assignments or projects as required.

In this particular role, the Manager, Financial Planning & Analysis will be a part of the capital projects portfolio, reporting to Director, Capital Planning. The Manager, Financial Planning & Analysis will be responsible for support clinical programs in capital requests, capital requisitions and annual capital planning, ensuring capital funding availability and appropriate allocation of capital funding with involvement in liaison and coordination with Ministry of Health and programs. The Manager will also lead the processing of capital funding claims with the Ministry of Health as appropriate and handle related queries from the Ministry. In this particular role, the Manager will also support the Manager, Capital Planning and Director, Capital Planning in reviewing and updating existing capital reporting processes and templates, including establishing and implementing new regular reporting structure and process on capital expenditure, forecast and funding utilization and availability for senior leadership and Executive Leadership Team, identifying transformation needs on current existing processes related to capital requisition, capital forecasting and reporting, and implementing these changes under close liaison with stakeholders such as asset management, business planning and programs. The Manager will also manage a Senior Financial Analyst as part of Capital Planning team.

What You'll Do

• Manages and prepares the consolidation and reporting of the entire organization during the annual budgeting process. Works closely with finance team and departmental management to develop meaningful organizational financial plans, budgets and forecasts which are aligned to strategic/business objectives. Reviews and develops budget procedures and tools to continuously improve the budget process.

• Manages the accurate and timely financial reporting process including the preparation of all period end reports. Provides operational reporting in support of key business processes across various

functional areas as well as the entire organization. Ensures timely compilation of PHSA’s period end and consolidated financial reports and provides written variance analysis as required for the Executive Committee, Finance Committee, Board of Directors and Office of the Controller General. This includes analysis on resource utilization, expenditure patterns, statistical and critical indicator data/information and budgetary targets and recommends corrective action where appropriate.

• Prepares and ensures timely submission of all external and internal reports required by HA, PHSA or government.

• Leads project teams or completes other projects or tasks as assigned including writing proposals, developing budget, approaching potential funding sources, hiring and supervising project workers, monitoring project progress, and writing interim and final reports. Supports senior management on various initiatives and special projects by researching, analyzing, recommending and completing implementation activities on time and budget. This will involve coordination with internal and external stakeholders to ensure effective communication, negotiation and change management in achieving project objectives.

• Develops and implements new case costing and funding methodologies in conjunction with Business Planning directors, PHSA departments, Regional Health Authorities and the Ministry of Health. Coordinates the research of data, development and implementation of methodologies. Represents PHSA Finance in negotiating and communicating with Regional Health Authorities and the Ministry of Health in case costing and funding analysis.

• Develops and implements appropriate/best practices and standardized reporting tools, such as reporting templates or analysis tools, for information requests for the Ministry of Health or Finance, Budget Committee, Board of Directors and Agency Executives. Identifies new policies and procedures as the result of new process changes, either from a process improvement or technology change. Implements, coordinates and communicates best practices, procedures, policies and tools as needed.

• Identifies and assesses strategic business opportunities that will improve financial effectiveness and will provide relevant financial/business analysis. Develops and maintains benchmarking/comparable analyses for decision-making.

• Leads, develops and updates financial models to forecast organization performance given different business objectives and scenarios. Understands the business needs and assumptions to provide senior management with useful models for decision making.

• For all direct reports, trains, provides support, and guidance. Utilizes performance enhancement mechanisms, encourages continuous skill development, enhances staff morale and fosters initiative and team spirit using retention and performance reward strategies to manage staff resources to the advantage of the PHSA. Develops implements and maintains orientation training for new staff.

• Advises the Business Planning Director on training needs or change management issues that either client or staff may have as the result of new process or business applications. Prepares materials and delivers training as needed.

What You Bring

A level of education, training and experience equivalent to a professional accounting designation (CMA, CGA, or CA) or a Masters Degree in Business Administration and a minimum of ten (10) years of progressively senior leadership, financial and project management experience within a large complex multi-site organization.

Leadership experience with an emphasis on knowledge of business planning, case costing and funding analysis, business process engineering, and business case development. Effective coaching and mentoring skills and demonstrated experience supervising staff including hiring, training and completing performance reviews. Effective negotiation skills with external organizations (Regional Health Authorities, the Ministry of Health). Advanced Excel, Word, Access, and PowerPoint skills. Demonstrated experience with ERP systems is a must. Proficiency with report writer and database query software is a must. Strong attention to detail, capacity to learn and accept additional responsibilities. Exceptional presentation and writing skills and be able to convey a message that is understandable and relevant, linking business issues, financial results and strategy. Excellent organizational skills and ability to multi-task and prioritize workload to meet deadlines round out your experience for this position. Physical ability to perform the duties of the position.

Job Type: Regular, Full-Time

Salary Range: $102,938 - $147,974 /year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 1333 W Broadway, Vancouver, BC V6H 1G9
Closing date: Applications accepted until position is filled
Hours of Work: 8:30 -16:30 (Monday to Friday)
Requisition # 154480E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca  

Please note the internal job posting will no longer be accessible after the expiry date of October 30, 2023. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered yourinternal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.