General Ledger Clerk

Job Summary:

The General Ledger Clerk performs accounting duties such as financial statement preparation and complex reconciliations for approval. Performs bank reconciliations and follow up, prepares journal entries to record transactions, up-dates recurring journal entries and processes the posting of journal entries to the general ledger. Prepares Health Authority Management Information System (HAMIS), a periodic report for the Ministry of Health.

Duties/Accountabilities:

1.Reconciles accounts such as prepaids, miscellaneous receivables, and corporate accrual by performing tasks such as identifying account discrepancies including missing accruals, incorrect amounts and incorrect items, preparing journal entries to correct identified discrepancies and referring unresolved discrepancies to the supervisor.
2.Prepares and/or ensures preparation of documentation such as year-end working papers, supporting schedules for inclusion in the Audit Binders ensuring that all supporting documentation is supplied and lead sheets balance with the general ledger as well as preparation of financial statements including income statement, balance sheet and cash flow statement.
3.Maintains recurring journal entries by performing duties such as adding, deleting, and changing standard journal entry set-ups.
4.Processes general ledger journal entries by performing tasks such as reviewing all entries for accuracy, referring incorrect entries to appropriate staff for correction, and marking entries that are ready to post to the computerized system.
5.Monitors on-line daily bank balance to reconcile cheques cleared and runs the daily cash report using the on-line electronic banking system.
6.Monitors interunit/interfund accounts to ensure correct reporting of inter entity transactions.
7.Drafts standard bank correspondence for signature such as correspondence requesting fund transfers.
8.Prepares and issues annual confirmation letters to all petty cash custodians to verify information such as current petty cash accounts, custodian names and departments, and petty cash totals. Maintains and updates custodian information.
9.Prepares the periodic HAMIS report for the Ministry of Health by performing tasks such as extracting and compiling information from a variety of computer generated reports and using spreadsheet and other reporting tools to prepare the report in prescribed government format.
10.Performs other related duties as assigned.

Qualifications:

Education, Training and Experience

•Grade 12, completion of two years of the CMA or CGA program and four years’ recent related experience or an equivalent combination of education, training and experience.
Skills and Abilities

•Ability to communicate effectively both verbally and in writing.
•Ability to deal with others effectively.
•Physical ability to carry out the duties of the position.
•Ability to organize work.
•Ability to operate related equipment.