Portfolio Coordinator, IMITS

Burnaby, Canada

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Overview

We enable health services providers to become leaders in providing patient-centered health care, using enterprise standards and frameworks to deliver useful information and clinical tools reliably and consistently, anytime, anywhere. IMITS manages over 300 applications across business, clinical and research environments, serving over 50,000 front line, administrative and research staff to enable over 4.8 million patient encounters a year. As a successful candidate, you will deliver support to enable PHSA, Vancouver Coastal Health (VCH) and Providence Health Care (PHC) to become leaders in providing patient-centered health care. You have initiative, vision, independent thinking and creative problem solving abilities, as well as excellent communication skills.

Job Type: Full-Time, Part-Time, Temporary, Casual, Contractor
Job Level: Entry, Mid, Senior
Travel: Minimal

Success Profile

What does it take to be a successful Laboratory team member at PHSA? Check out the top traits we’re looking for and see if you have the right mix.

Analytical
Communicator
Creative
Focused
Problem Solver
Technologically Savvy

About IMITS

Information Management/Information Technology Services (IMITS) is a service of the Provincial Health Services Authority (PHSA) which plans, manages, and evaluates specialty and province-wide health care services across BC. IMITS boasts a complement of 800 full-time staff who provide tech support and services to 50,000+ staff across PHSA, Vancouver Coastal Health and Providence Health Care. PHSA embodies values that reflect a commitment to excellence. These include: Respect people, Be compassionate, Dare to innovate, Cultivate partnerships, Serve with purpose.

“No two days are the same. It's a lot of analysis, a lot of thinking. If you like to pull things apart and bring them back together and make it something better.”
Shukri Ahmed
Clinical Lead

“I haven't been in any other workplace where the managers or teams have been so supportive of my development or pushing me to try new things.”
John Panzo
Business Analyst, Project Services

“We are fortunate to have an amazing team of intelligent, reliable and dedicated professionals. Our health care system depends on a number of systems and technologies to function correctly and efficiently, and your commitment to this organization does not go unnoticed. Thank you for the incredible contributions that you make - not only enable the health system today but to help transform the system for the future to improve patient and provider experiences.”
Shannon Malovec
Executive Vice President, Digital Health & Information Services

Benefits

Benefits vary by job type and are confirmed in the interview and hiring process.

Healthcare

Extended Health and Dental Benefits
Health and Wellness Programs

Discounts to 350 BC-wide recreational programs
Retirement Plans

Enrollment in defined benefit municipal pension plan
Professional Development

The opportunity to grow and advance your skill set in a large scale environment
Work/Life Balance

We encourage "YOU" time for activities that inspire and motivate
Collaboration

Work with individuals bringing expertise from a variety of backgrounds

Job Details

Portfolio Coordinator, IMITS Burnaby, Canada

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Job ID 2424405_pl355 Date posted 10/08/2024 Job Summary:

Reporting to the IMITS Director of Clinical Solutions, the Portfolio Coordinator ensures that Clinical Solutions administrative and management functions operate efficiently by working with the Clinical Solutions team to co-ordinate and standardize internal and external operations and business processes and reporting requirements. The Portfolio Coordinator focuses on contract, financial and HR processes and functions. The Portfolio Coordinator responds to information requests and reporting. The Portfolio Coordinator is also responsible for collecting, tracking and reporting on Clinical Solutions performance indicators. Identifies process and business improvement opportunities, and designs and implements appropriate solutions.

Duties/Accountabilities:

• Designs and coordinates internal Financial and Human Resource support processes for Clinical Solutions Leaders such as setup, tracking and administration (for example creating purchase requisition and invoice management and tracking, following up on timekeeping issues, processing e-forms, setting up interviews, completing PeopleSoft and Workbrain changes to reflect the organization).
• Tracks and manages status of vendor contracts.
• Creates, populates and administers Sharepoint site to represent Clinical Solutions. Ensures accuracy and quality of program documentation.
• Provides financial analysis (operating and capital) and reporting across Clinical Solutions. Prepare accurate and up-to-date financial summary reports. Creates and maintains financial tracking tools.
• Provides HR analysis and reporting across Clinical Solutions to support leaders. Creates and maintains HR tracking tools. Prepares accurate and up-to-date reports.
• Identifies internal and external business and administrative process improvement opportunities and develops standardized and efficient processes to streamline activities. Proposes process or tool enhancements.
• Produces and delivers management reports to leadership team. Collects and reports on Clinical Solutions Performance Indicator Management and overall portfolio reporting.

Qualifications:

A level of education, training, and experience equivalent to a Bachelor’s Degree in Business Administration or relevant discipline with a minimum of three (3) year’s recent, related experience in administration and/or financial analysis.
Capable of communicating and functioning within a complex interdisciplinary environment including ability to communicate with the healthcare community. Demonstrated ability to build and maintain effective relationships. Computer literacy with word-processing, spreadsheet, presentation, project management and database applications. Exceptional presentation and writing skills and be able to convey a message that is understandable and relevant, linking business issues, financial results and strategy. High attention to detail. Capable of identifying problems and developing creative solutions. Demonstrated ability to handle multiple concurrent assignments. Demonstrated administrative, organizational, work planning and control skills.

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