Staffing Clerk FPH (Casual)

Staffing Clerk FPH (Casual)

Workforce Management

Burnaby, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent ian all aspects of this position. The Staffing Clerk allocates / calls in relief staff and performs related staffing functions inclusive of timekeeping for the clinical areas, utilizing computerized staffing systems.

What you’ll do 

• Receives requests for relief coverage from clinical areas, and utilizing the computerized staffing system, determines the availability of staff according to established guidelines.
• Receives and processes leave requests in accordance with established policies and guidelines.  Performs all related data entry as per established procedure.
• Allocates and calls in relief staff to fill vacancies resulting from unfilled positions, vacations, leaves of absence and sick leaves, in accordance with pre-established guidelines and the applicable Collective Agreement.  Inputs this information into the computerized staffing system.
• Receives and inputs into computerized staffing system all scheduling and rotational changes for self-scheduling areas.
• Prints from computerized staffing system, daily, weekly and annual reports such as daily flow sheets, schedules and master rotations, as required.
• Maintains accurate computerized records, including employee demographics, availability, approved areas for work, and work schedules.
• Receives / reviews time sheets, codes payroll information onto time cards, and submits to Payroll as per established schedule.
• Liaises with both internal and external clients (HR and Payroll), either by email or verbal with regards to employees’ enquiries such as vacation entitlements, sick and overtime banks; answers employee enquiries regarding interpretation of collective agreements such as vacation accumulation, levelling and pay policies.
• Collects and maintains statistics, such as numbers of shifts filled, overtime hours per pay period, as requested.

What you bring

Qualifications

• Grade 12 and three year’s recent related experience or an equivalent combination of education, training and experience.

Skills and Knowledge

• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to perform the duties of the position.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019). 
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.). 

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees. 
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles. 
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources. 
• Annual statutory holidays (13) with generous vacation entitlement and accruement. 
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position). 
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.  

Job Type: Casual (Casual is defined as on call with no guaranteed hours.  Shifts can be called out via short call (1-5 hours of notice) or pre-booked). 
Wage: $29.40/hour + 13% in lieu
Location: 1795 Willingdon Ave, Burnaby, BC V5C 6E3
Closing date: Until Filled
Hours of Work: Rotating: 0500-1300/0530-1330/1315-2115/1530-2330
Requisition #: 174468E

** Please note: Support for nomination with the BC Provincial Nominee Program is not a guarantee or an employee benefit upon receiving a full time job offer with PHSA**

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Government unanimous passing of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to meaningful and lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as we move toward self-determination. Guiding these efforts PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as  including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.