Buyer
Saanichton, Canada
Overview
Supply Chain’s success relies on teamwork that is not unlike that in clinical areas. Each member from different business streams in Supply Chain works closely together to deliver the right products and services at the right price, to the right place, at the right time. Every link in the chain focuses on customer needs: from sourcing teams who procure supplies required for specialized care; to warehouse and logistics professionals who receive, store, and deliver supply products across the province; to in-hospital replenishment teams integrated into the clinical landscape within all B.C. hospitals; to licensed clinicians who bring their deep clinical knowledge to standardization initiatives. Our Supply Chain stands as a successful example of what collaboration and provincial focus looks like in practice.
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Job Type: Full-Time, Part-Time, Temporary, Casual, Contractor
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Job Level: Entry, Mid, Senior, Director
- Travel: Minimal
Success Profile
What does it take to be a successful Supply Chain Professional at PHSA? Check out the top traits we’re looking for and see if you have the right mix.
- Adaptable
- Detail-oriented
- Goal-oriented
- Multi-tasker
- Relationship Expert
- Results-driven
About Supply Chain Management at PHSA
PHSA Supply Chain is the sole contracting agent and manages all contracts for BC health authority goods, supplies, equipment and services with the exception of clinical and construction contracts. Supply chain management processes over 925,000 orders with a value of over $2 billion annually in the form of 250 million products. They support 71 hospitals and care sites province-wide. Supply chain employs over 1,300 employees to support all six BC health authorities, with regional branch offices in each health authority and a local presence to support each health authority’s needs. The service covers all elements of supply chain management including contracting and materials management. Supply Chain Management is a service of the Provincial Health Services Authority (PHSA) which plans, manages, and evaluates specialty and province-wide health care services across BC. PHSA embodies values that reflect a commitment to excellence. These include: Respect people, Be compassionate, Dare to innovate, Cultivate partnerships, Serve with purpose

Benefits
Benefits vary by job type and are confirmed in the interview and hiring process.
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Healthcare
Extended Health and Dental Benefits
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Health and Wellness Programs
Discounts to 350 BC-wide recreational programs
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Retirement Plans
Enrollment in defined benefit municipal pension plan
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Paid Time Off
13 annual statutory holidays with generous vacation entitlement and accruement
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Close to Public Transportation
Spend your commute time reading, texting or organizing
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Collaboration
Be part of integrate health care supply chain provincial network
Job Details
Buyer Saanichton, CanadaThe Buyer is responsible for purchasing a variety of equipment, supplies and services utilizing computerized systems and applying the guidelines of public sector procurement and knowledge of purchasing practices and related legislation such as Fair Business Practice, Freedom of Information Act, and Canadian Free Trade Agreement. Duties include meeting with user departments regarding purchase requirements, developing and maintaining sources of supply, selecting suppliers, negotiating prices and delivery dates, approving purchase requisitions/orders, and following up on purchases with regard to delivery date, discrepancies, and backorder situations. Prepares tender documents for a variety of supplies, services and equipment utilizing word-processing and spreadsheet software and knowledge of the BC Bid process. Provides input into the development of policies and procedures, arranges for the disposal of obsolete equipment, and maintains purchasing related files and records including up to date catalogues and price lists.
Duties/Accountabilities:
1. Reviews requisitions and consults with user departments/programs regarding requirements for the acquisition of equipment, supplies and services, including specifications, quantity, quality, costs and delivery dates; recommends substitutes to improve delivery and/or costs.
2. Contacts suppliers for information such as price, delivery dates, quality, suitability, and taxes; selects suppliers, negotiates prices and delivery dates and places orders for a variety of equipment, supplies and services either by telephone, in person or electronically utilizing the computerized purchasing system, the Internet or other computerized software; and maintains related files and records.
3. Prepares specifications, conditions and legal binding documents for the formal tendering of equipment, supplies and services utilizing word-processing and spreadsheet software and knowledge of the BC Bid process. Solicits and analyzes quotations from vendors in terms of price, quality and conformity to specifications and negotiates resultant supplies and services contracts and/or places purchase orders.
4. Monitors compliance with contractual terms and conditions and carries out follow-up activities, such as monitoring delivery dates, resolving shipping problems, and expediting late deliveries by responding to inquiries and complaints, investigating order discrepancies, reviewing backorder situations, making price adjustments, and arranging for credit, return or exchange as appropriate; mediates disputes that may arise between parties.
5. Contacts suppliers to maintain sources of supply; maintains supplier representative contacts through meetings, interviews and negotiations. Evaluates and provides information on supplier performance as required.
6. Maintains up to date catalogues and price lists of major suppliers and provides information and catalogues to user departments/programs as requested.
7. Places specific supply and capital purchase orders with designated external suppliers in person, by telephone, fax, and/or electronically, completes data entry of purchase orders, arranges for appropriate approvals and forwards to suppliers.
8. Arranges for the disposal of obsolete equipment and/or surplus supplies as required.
9. Provides input into the development of policies and procedures, documentation and training programs by evaluating procedures, identifying opportunities for improved efficiencies, and recommending changes for approval; implements revised policies and procedures and documentation as approved.
10. Conducts cost benefit analysis for alternative systems and products. Researches and maintains current commodity knowledge for: sources of supply locally, domestically and internationally; economic trends; environmental issues; laws; currency exchanges; technology and areas of standardization and industry development.
11. Maintains related records, such as contract files, product standards, source directories, tender files and supplier performance history records, using a variety of computerized systems, as required.
12. Participates in physical inventory counts as required and analyses the resulting data by conducting physical checks and comparing actual to recorded inventory levels.
13. Participates in department meetings and various committees, including arranging meetings, circulating notices and agendas, recording notes and/or minutes of meetings and distributing as required.
14. Performs other related duties as assigned.
Qualifications:
Grade twelve (12), supplemented by recognized purchasing courses plus five (5) years' recent, related experience or an equivalent combination of education, training and experience.
Skills and Abilities
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.
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