Capital Inventory Finance Analyst

Capital Inventory Finance Analyst

Asset Management

Vancouver, BC

Reporting to the Manager, Asset Management, the primary focus of the role of Analyst, Capital Inventory is to maintain a complete and accurate inventory of the Provincial Health Services Authority (PHSA) capital assets and provide support to the PHSA capital budget process. This position is responsible for providing detailed listings and analysis of all assets in service for the PHSA. The Analyst, Capital Inventory is a key member of the Asset Management team and works closely with the Analyst, Capital Budget and Capital Budget Manager. In addition, the Analyst, Capital Inventory recommends improvement, efficiencies and standardization of business processes

Scope and Complexity

• The Analyst, Capital Inventory is accountable for maintaining all aspects of the PeopleSoft capital asset tracking system. Responsibilities include providing accurate information on existing assets, the stage of their useful lives and the expected replacement date. In addition, this role plays an integral part in the capital budget process. The Analyst, Capital Inventory provides assistance to other members of the Asset Management team, the Capital Planning team, Finance and other customers.
• Considerable judgment is used to determine the classification of assets as future planning decisions will be made from the reports. Poor judgment could result in errors in decision making, financial loss and embarrassment to the PHSA.

Communications

• The Analyst, Capital Inventory communicates with Business Analysts, Capital Planning and other Finance staff, department managers, Foundation staff and representatives in Purchasing and Biomedical Engineering.
• Communication usually involves providing advice, responding to inquiries on reporting issues or status of acquisitions, asset transfers and retirements, exchanging information, and resolving reporting or accounting issues.
• External communication involves contact with vendors, other health authorities and agencies to exchange information and with external auditors to provide information and documentation in response to queries relating to the capital inventory.

What you’ll do 

• Maintains all aspects of the capital asset tracking system, including completion of month-end close, assisting in reconciling the system to the general ledger Initiating asset depreciation, reconciling the capital asset accrual account and implementing ongoing system enhancements. Records asset tags for equipment as required. Identifies and tracks unfunded assets.
• Downloads interfaces into asset management system on a weekly basis
• Reviews and confirms Bio-Medical in-service dates following inspection and instigates the depreciation process. Ensures that final milestone payments for capital additions are made based on appropriate departmental approvals.
• Supports the capital budget process by setting up budgeted assets in the asset management system
• Prepares year –end working papers, schedules and notes for the external auditors.
• Completes capital expenditure reporting requirements for Statistics Canada.
• Provides ongoing support to the asset management and capital planning departments, through one-on-one consultation, procedural advice and problem-solving.
• Participates in departmental meetings and recommends improvements, efficiencies and standardization of business processes and asset management reports.
• Works on special projects and performs other duties as assigned.

What you bring

Qualifications

• A level of education, training and experience equivalent to the 5th year of a recognized accounting program such as CA, CGA, or CMA with a minimum of three years recent accounting experience, preferably in a complex computerized healthcare accounting environment.

Skills & Knowledge

• Advanced knowledge of sophisticated on-line computer applications and personal-computer-based systems including spreadsheets and database management. A working knowledge of Generally Accepted Accounting Principles (GAAP) and the MIS Guidelines.
• Knowledge of PeopleSoft report development is an asset. Strong organization skills with the ability to prioritize workload, meet deadlines and work under pressure with minimum supervision. Customer focused and a team player with the ability to effectively communicate verbally and in writing with peers and other staff to an executive level.
• Physical ability to perform the duties of the job.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019). 
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.). 

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees. 
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles. 
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources. 
• Annual statutory holidays (13) with generous vacation entitlement and accruement. 
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position). 
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.  

Job Type: Regular Full-Time
Salary Range: $62,239 - $89,469/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part-time roles.
Location: 1333 West Broadway, Vancouver, BC V6H 1G9
Closing date: Until Filled
Hours of Work: 08:00-16:00 Monday-Friday
Requisition #: 174489E

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Government unanimous passing of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to meaningful and lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as we move toward self-determination. Guiding these efforts PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as  including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study. 

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of October 31, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.