Coordinator/Analyst, Legal, Privacy & Risk

Coordinator/Analyst, Legal, Privacy & Risk

Legal - Health & Privacy

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient and employee safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

The Coordinator/Analyst, Legal, Privacy & Risk reports to the Vice President (VP), Legal, Privacy & Risk (a member of PHSA’s Senior Executive Team) and is responsible to coordinate all legal contracts negotiated or drafted by Legal Services and to contribute to the delivery of legal services for all PHSA agencies, services and divisions including BCEHS. Develops and maintains a contract database for PHSA, provides reports on contract status, and ensures new contracts are properly executed and incorporated into the contract database. The Coordinator/Analyst, with minimal oversight by legal counsel, drafts short standard agreements such as confidentiality agreements, releases and simple funding letters, and assists legal counsel in the development of standard agreement templates.

The Coordinator/Analyst drafts meeting agendas, briefs Chief Legal Counsel and Legal Counsel on the legal issues involved, carries out preliminary research and provides preliminary analysis and insights; triages team workload, works independently to assess the needs and priority for legal services balancing the workflow and demands of the team, tracks legal matters and requests, and engages with all PHSA legal counsel to ensure timely progress of all requests for assistance from members of the Legal Services team, particularly when urgent matters arise. In addition, receives writs and other legal notices, supports budget development and monitors/approves expenditures, and provides administrative/secretarial support to the Legal, Privacy & Risk teams. Provides supervision leadership and guidance to assigned staff including law co-op students to support the achievement of required outcomes.

What you’ll do 

• Coordinates the workflow and requests of Legal Services, Privacy & Risk and operates as the central point of contact, assesses appropriateness and urgency of requests, reviews and analyses information provided and pursues additional or clarifying information as needed.
• With minimal oversight, drafts agreements and legal documents such as confidentiality agreements, releases, consents, corporate resolutions, memoranda of understanding, affidavits, statutory declarations, funding letters and letters of intent. Assists Legal Counsel in developing standard agreement templates for use across PHSA.
• Coordinates and administers a contracts database for across PHSA. Monitors contract expiry and initiates renewal where appropriate, liaises with PHSA legal counsel and contract signatories on upcoming contract expiry and renewals, drafts contracts for approval by PHSA Legal Counsel, and arranges sign-off and approval by operational leadership.
• Provides a paralegal assessment of legal issues raised for Legal Counsel’s consideration. Conducts preliminary legal research including sourcing current copies of legislation, case law or tribunal rulings/judgments.
• Works with the Medical Assistance in Dying (MAiD) Care Coordination Office by coordinating and facilitating with the Risk Management Director a response to MAiD requests and follow-up for patients and/or health care providers.
• Assists with the Legal Services, Privacy & Risk budget preparation and analysis, and monitors the legal expenditures on an organization-wide basis. Authorizes expense reimbursements and invoices up to a pre-determined limit.
• Provides leadership and guidance to assigned staff using effective management techniques (e.g., coaching, mentoring, skill and leadership development, performance management) to support the achievement of required outcomes.
• Supervises law co-op students; responsible for hiring and on-boarding processes, provides orientation, establishes clear parameters of responsibilities and assists the students in setting priorities. Reviews workloads and complexity and provides feedback to Legal Counsel.
• Maintains corporate record books, ensures accuracy and completeness, and traces key filing dates. Receives writs and other notices of legal or administrative proceedings, to which PHSA or BCEHS is a party, including those before the Office of the Privacy Commissioner and ensures appropriate and timely follow-up and diarization of key dates.
• Performs word processing of complex legal agreements and other documents for the Legal Services group, including presentations, correspondence, memos, reports, tables, and charts.
• Provides secretarial/administrative support to the Legal, Privacy & Risk teams including maintaining the calendar for the Chief Legal Counsel including making initial contact with individuals or agencies seeking legal services and taking simple initial instructions.

What you bring

Qualifications

• A level of education, training and experience equivalent to graduation from a 2-year Paralegal Certificate Program or Legal Secretarial diploma, plus seven (7) years’ of experience working in a legal office environment.
• Demonstrated knowledge of the historic and ongoing impacts of settler colonialism on Indigenous Peoples in social and health contexts, including supported by significant knowledge of Indigenous-specific mandates, including clear understanding of and commitment to eradicate Indigenous-specific racism and discrimination and embed Indigenous Cultural Safety and Humility. 
• Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
• Demonstrated knowledge and understanding of legislative obligations and provincial commitments within Legal - Health & Privacy contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system.

Core Competencies

• Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated initiatives in breaking down barriers and ensuring a safe environment ensuring a sense of belonging to all and informed by Indigenous Cultural Safety.
• Awareness of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (the Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

Skills & Knowledge

• Broad knowledge of contracts and other legal documentation. Demonstrated ability to identify legal issues, research case law, and an ability to coordinate legal workflow for a senior leader and team in a dynamic environment. Strong oral and written communication skills with the ability to communicate concisely and effectively with individuals at all levels both internally and external to PHSA and BCEHS.
• Demonstrated understanding and ability to maintain confidentiality and discretion with legal matters. Proven ability to build and maintain good working relationships with maturity. Ability to work independently and a member of a team in a complex, face paced environment with minimal supervision. Well-developed listening and recording skills combined with an ability to take instructions.
• Capable of decision making/problem solving within predetermined guidelines and balances the need for judgment and initiative to resolve problems/issues and to defuse conflict situations. Demonstrated ability to prioritize workload, assess organizational priority, work under pressure and meet deadlines with short turnaround times, and demonstrates flexibility to adapt to changing organizational priorities.
• Demonstrated superior organizational and time management skills. Ability to use related equipment including a high degree of proficiency with standard office computer applications such as word processing, spreadsheet, presentation and database software packages.
• Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers. 
• Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home. 

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more. 

Job Type: Regular Full-Time
Salary Range:$74,618.00 - $107,264.00.The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 1333 West Broadway, Vancouver, BC V6H 1G9
Closing Date:Applicants accepted until position is filled
Hours of Work: 0900-1700 Monday-Friday
Requisition #: 186092E

What we do 

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous. 

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents  including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of  July 14, 2025. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.