Health Information Management Data Coordinator

Job Summary:

In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA’s Agencies/Divisions/Services, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
The Health Information Management Data Coordinator performs duties in support of the collection, maintenance and entry of patient data for direct patient clinical care. Maintaining various transplant patient related in-house and provincial databases. Liaises between clinicians and clinical staff to provide required patient data to help make informed clinical decisions. Attends medical review rounds with all transplant organ programs and monthly provincial transplant meetings. Responsibilities include liaison with the Provincial Pre/Post Transplant Clinics. Provide time sensitive clinical information to care providers in a timely and consistent manner.

Duties/Accountabilities:

• Maintain transplant listings and update patient status.
• Confirm registration, conduct continuous review, and discontinuation of patients on the active transplant list.
• Communicate with clinical transplant teams (kidney, heart, lung, liver, pancreas, pancreas islets) to review patient status, treatment history and any other relevant patient issues.
• Enter patient results, and identify and communicate abnormal lab values.

• Ensure data integrity between all computerized systems (such as; PROMIS, Histotrac, CBS Living Donor Paired Exchange Registry, Highly Sensitized Registry, National Organ Waitlist) supporting provincial and national transplant programs.
• Maintain, revise and update SOP’s to ensure data integrity between all data capturing platforms.
• Assist in the retrieval, analysis and reporting of patient data from the provincial databases for clinical and research purposes.
• Enter into the appropriate system patient transplant clinical information such as graft function complications and rejections, laboratory work and medications, daily and on a real time basis, depending on the urgency of the care needs of the patient.
• Collect and prepare data for various statistical reports as required.
• Enter drug charges from pharmacy invoices received from various hospitals into a pharmacy database for payment. Liaise with provincial pharmacy partners and regional clinic pharmacies.
• Perform other related duties as required.

Qualifications:

A level of education, training, and experience equivalent to a Bachelor’s degree in a related field and three (3) year’s recent, related experience in a research and/or health care IT/clinical environment. Technical knowledge of software tools is required.

Ability to work efficiently with a high degree of accuracy and attention to detail. Ability to apply sound analytical skills and exercise initiative and good judgment. Ability to effectively deal with others in a consultative/collaborative method. Ability to work independently, effectively and collaboratively as a member of an interdisciplinary team in a team environment. Ability to communicate effectively verbally and in writing with co-workers, physicians and other health care staff one-on-one and in a group. Proactive problem solving skills. Highly organized and independent with the ability to prioritize with little direction. Detail oriented, thorough, with the ability to follow-up. Knowledge of medical terminology. General knowledge of other health care disciplines and their role in patient care. General knowledge of pertinent regulatory requirements and accreditation standards. Knowledge of pertinent computerized data information systems. Physical ability to perform the duties and responsibilities of the position. Minimum of 50 wpm keyboard skills.