Portfolio Coordinator, Tools and Technology, Program Management Office, RDS

Portfolio Coordinator, Tools and Technology, Program Management Office, RDS  

CST Program Management

Vancouver, BC

Reporting to the PDHIS Director of Clinical Solutions, the Portfolio Coordinator ensures that Clinical Solutions administrative and management functions operate efficiently by working with the Clinical Solutions team to co-ordinate and standardize internal and external operations and business processes and reporting requirements. The Portfolio Coordinator focuses on contract, financial and HR processes and functions. The Portfolio Coordinator responds to information requests and reporting. The Portfolio Coordinator is also responsible for collecting, tracking and reporting on Clinical Solutions performance indicators. Identifies process and business improvement opportunities, and designs and implements appropriate solutions.

What you’ll do

• Designs and coordinates internal Financial and Human Resource support processes for Clinical Solutions Leaders such as setup, tracking and administration (for example creating purchase requisition and invoice management and tracking, following up on timekeeping issues, processing e-forms, setting up interviews, completing PeopleSoft and Workbrain changes to reflect the organization).
• Tracks and manages status of vendor contracts.
• Creates, populates and administers Sharepoint site to represent Clinical Solutions. Ensures accuracy and quality of program documentation.
• Provides financial analysis (operating and capital) and reporting across Clinical Solutions. Prepare accurate and up-to-date financial summary reports. Creates and maintains financial tracking tools.
• Provides HR analysis and reporting across Clinical Solutions to support leaders. Creates and maintains HR tracking tools. Prepares accurate and up-to-date reports.
• Identifies internal and external business and administrative process improvement opportunities and develops standardized and efficient processes to streamline activities. Proposes process or tool enhancements.
• Produces and delivers management reports to leadership team. Collects and reports on Clinical Solutions Performance Indicator Management and overall portfolio reporting.

What you bring

Qualifications

• A level of education, training, and experience equivalent to a bachelor’s degree in business administration or relevant discipline with a minimum of three (3) year’s recent, related experience in administration and/or financial analysis.
• Capable of communicating and functioning within a complex interdisciplinary environment including ability to communicate with the healthcare community. Demonstrated ability to build and maintain effective relationships. Computer literacy with word-processing, spreadsheet, presentation, project management and database applications. Exceptional presentation and writing skills and be able to convey a message that is understandable and relevant, linking business issues, financial results and strategy. High attention to detail. Capable of identifying problems and developing creative solutions. Demonstrated ability to handle multiple concurrent assignments. Demonstrated administrative, organizational, work planning and control skills.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time

Salary Range: $$62,239 - $89,469 /year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.
Location: 1885 W Broadway, Vancouver, BC V6J 1Y5
Closing date: Applications accepted until position is filled
Hours of Work: 0830-1630 (Monday to Friday) - Travel and on call support may be required
Requisition # 171545E

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca  

Please note the internal job posting will no longer be accessible after the expiry date of September 2, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.