Procurement Consultant

Job Title:	PROCUREMENT CONSULTANT
Requisition #:	174437
Job Location:	Canada-British Columbia-Vancouver
Department:	Facilities Optimization
Job Type:	Regular, Full Time
Start Date of Employment:	01-Nov-2024
Posting Date:	23-Oct-2024
Work Days:	Mon, Tue, Wed, Thu, Fri,
Hours of Work:	0800-1600
Work Site:	520 West 6th Avenue, Vancouver

Job Summary: In accordance with the Mission, Vision and Values, and strategic directions of PHSA safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Procurement Consultant is responsible for the management of the construction procurement contracts for products, consultants, contractors and services relative to specific portfolios as assigned for all departments with the Fraser Health Authority, Vancouver Coastal Health Authority, Providence Health Care and Provincial Heath Services Authority (collectively, the “Organizations”); assists in the management of procurement operations and resources and ensures requirements are met efficiently and cost effectively, while focusing on patient care; provides advice and consultation to clients including determining priorities and developing processes to carry out strategic initiatives, in collaboration with the Manager and consistent with the goals, policies and vision of the Organizations. Duties/Accountabilities: • Coordinates the day-to-day activities of the procurement area under direction of the Manager by determining priorities, coordinating and scheduling work based on department priorities, developing processes and methods for project implementation resulting from strategic initiatives and ensuring that initiatives are carried out in accordance with the goals, policies and vision of the Organizations. • Coordinates the timely acquisition of construction-related products, equipment, services, supplier prequalification and renewal of contracts relative to the assigned portfolios and the reporting of contract impacts; ensures that appropriate sign-off approvals are obtained and monitors the renewal of contracts. • Develops, implements and administers department standards and procedures in collaboration with the Manager by evaluating and implementing changes as needed to improve services, simplifying workflow and integration with other purchasing groups and ensuring compliance with regulatory requirements. • Develops, implements and maintains systems that ensure the purchase of assigned construction materials, services and supplies occurs following the principles of lowest overall life cycle costs, value analysis and represents the best value for money. • Ensures that established purchasing practices and procedures are conducted in a manner consistent with provincial government legislation and regulations and in accordance with the Organizations’ policies and procedures; ensures the quality of service for the procurement area or department and maintains quality assurance programs. • Maintains a purchasing system that operates in an effective, efficient manner while meeting the end user’s requirements and ensures the expediting of purchase orders issued under their authority; monitors and evaluates contract and vendor performance as required in collaboration with the Manager. • Purchases a variety of technically complex project requirements including services and supplies by consulting with end user delegates, equipment specialists and third party references, determining the vendor through defined processes and by determining and negotiating the best price, availability and delivery. • Represents the Organizations on committees, organizations including the Group Purchasing Organization, public relations activities as appropriate at local, provincial and national levels. • Represents affiliate organizations of the Organizations in contracts with vendors and in mandated group purchasing activities and functions as a liaison between procurement and other internal departments in order to resolve problems Qualifications: A level of education, training, and experience equivalent to a Bachelor degree in Business, Commerce or a related discipline, supplemented with three (3) to five (5) year’s recent related purchasing management experience, or an equivalent combination of education, training and experience. Demonstrated leadership, interpersonal skills, and team building orientation. Demonstrated ability to work collaboratively among the peer group purchasing sections, Planning and Projects, Facilities Maintenance and Operations, Information Services, Finance and other linked support service departments. Demonstrated ability to function effectively in a highly dynamic environment. Ability to prioritize and organize work in a rapidly changing work environment. Ability to operate related equipment including applicable software applications