Project Leader, Capital Projects Real Estate and Facilities

Job Summary:

Responsible for supporting the implementation of approved capital projects across Fraser Health, Vancouver Coastal Health, Provincial Health Services and Providence Health Care (collectively, the “Organizations”) including project management, budget control, dispute resolution and oversight of projects from design through to construction and commissioning; liaises with external consultants, vendors, other health agencies and community groups to represents the Organizations' interests as appropriate.

Duties/Accountabilities:

1. Manages the implementation of approved smaller or specialized projects from design to completion; provides support by conveying policies and priorities, directing work and ensuring issues are resolved or escalated to appropriate level to meet project deliverables and timelines.
2. Coordinates the process of design development and contract preparation by liaising with clinical and project planners, consultants and various user groups for assigned projects; reviews working drawings for consistency with project scope, budget and project design schedule; monitors project charter, plans and objectives to maintain timelines and project deliverables; liaises with consultants, vendors and other external agencies to review contracts for the provision of goods and services.
3. Carries out project plan according to project methodologies to ensure successful and coordinated completion of project components by facilitating consensus with stakeholders; monitors project progress according to project work plan, reports on variances and makes recommendations to the Project Manager; prepares regular progress reports for projects programs and forwards reports to Manager, Capital Projects.
4. Monitors project development according to approved project charter and reports on variances; makes recommendations to the Project Manager to ensure scope of work does not expand without appropriate approval and adjustments to the budget and schedule.
5. Facilitates department knowledge of current and emerging facilities design and innovations through evidence-based design concepts, use design and construction research in the development and updating of Design & Construction Standards and Guidelines.
6. Provides input in consultant selection, project tendering and various capital planning processes; supervises assigned staff as needed on a project by project basis.
7. Maintains ongoing support for initiatives from project sponsors and user groups by keeping stakeholders aware of project status through effective communication channels.
8. Communicates with Financial Planning, Facilities Planning & Real Estate, Facilities Operations & Environmental Sustainability, Directors and Managers in the Organizations regarding project design, construction issues and operational efficiency, environmental sustainability and suitability of the various projects; liaises with the Planning Departments of various cities in geographic areas supported by the Organizations to obtain development and building permits for various projects.
9. Monitors project expenditures, reports on variances and makes recommendations to the Project Manager to ensure adherence to allocated budgets.
10. Liaises with the various external stakeholders including regional hospital districts, hospital foundations and universities with respect to the project management, design, construction updates and reporting.
11. Contributes to the implementation of effective processes to assess project risks, identify risk mitigation strategies and monitor risk throughout the life cycle of the project.
12. Monitors projects to ensure that facilities are built to the latest standards regarding energy conservation, carbon footprint reduction and LEED certification.

Qualifications:

Bachelor's degree in a relevant discipline and a professional designation, supplemented with five (5) years' recent related experience managing, leading and directing various project tasks and responsible for project/design planning for a large complex multi-site organization including one (1) supervisory/leadership experience, or an equivalent combination of education, training and experience.

COMPETENCIES:
Leadership Competencies:
• Leading People: acting with integrity and trust; building a team environment; communicating clearly; fostering potential.
• Leading Change: striving for personal mastery; leading with Vision; inspiring and engaging; promoting innovation.
• Partnering: focusing on customers; engaging stakeholders.
• Achieving Results: conceptualizing, demonstrating accountability.
• Business Acumen: managing resources; possessing health environment and political awareness.

Professional/Technical Competencies:
• Knowledge of capital project implementation processes including design, construction and procurement within current standards, codes, bylaws and regulations
• Displays comprehensive knowledge of project management principles and methodologies
• Demonstrated ability to effectively manage planning, design and construction projects simultaneously
• Strong analytical skills and organizational ability
• Ability to supervise and provide direction to team members
• Demonstrated ability to identify, plan, organize, prioritize and implement projects in a timely manner
• Demonstrated ability to work within a dynamic project environment with changing priorities
• Demonstrated attention to detail
• Ability to develop and maintain rapport with internal and external stakeholders
• Ability to persuade and mediate multiple stakeholders and project team members to facilitate consensus
• Ability to operate related equipment including related software applications
• Physical ability to perform the duties of the position