Research Administration Coordinator, Clinical Research - BC Cancer - Vancouver

Research Administrative Coordinator, Clinical Research

BC Cancer

Vancouver, BC

Reporting to the Department Head or designate, the Research Administrative Coordinator, BC Cancer Research Centre is responsible for providing support in areas of human resources, payroll, grant and research administration. This role, on behalf of Principal Investigators (PI’s) and leaders, monitors payroll and financial cost centres through to resolution of payroll issues. The Research Administrative Coordinator also provides administrative support including managing the grant application process and providing work direction to junior administrative staff in the team.

What you’ll do

• In collaboration with the Principal Investigator(s) (PIs), coordinate the preparation and submission of grant proposals. Follow up with the granting agency on the submission of proposal, monitor post award financial accounts to ensure accuracy. Provide progress report, highlight discrepancies and provide recommendations to resolve discrepancies and budget concerns to the PI(s) as appropriate.
• Interact with both national and international universities and granting agencies. Ensure flow of information with internal and external stakeholders regarding grant related matters and make arrangements for visiting speakers and guests.
• Coordinate registration and travel arrangements for staff attendance at seminars and meetings. This includes completing registration (on-line or phone), abstract submission, making travel and lodging reservations, culminating expense reimbursements to the attendee and/or cost recovery from the conference organizers.
• Human resource responsibilities include recruitment of staff by posting/advertising internally and externally (UBC), coordinating interviews and screening applications for review by hiring supervisors. Manage new hire orientation process and ensure all safety and personnel documentation is in place according to policies, guidelines and legislations.
• Ensure all hiring, appointment and payroll processes are complete for employees. Liaise with various PHSA units such as Payroll and Human Resources and in some cases, UBC, to ensure a seamless process and minimize errors.
• Act as the main contact for ordering lab and office supplies for the department. Manage and process various requisitions such as travel, expense reimbursements, cheque requests, and honorariums for the Department Head and PIs. 

What you bring

Qualifications:

• A level of education, training, and experience equivalent to a Diploma in a relevant area such as business administration or finance from a recognized college.
• Three (3) years’ recent, related experience a research environment and in project management.

You have:

• Strong interpersonal and communication skills and the ability to demonstrate good judgment, tact and discretion.
• Demonstrated time management skills and the ability to assist others in meeting deadlines.
• Demonstrated ability to make sound decisions and resolve administrative issues/problems.
• Detail orientation and the ability to complete accurate work in a timely matter.
• Proficient in scientific and medical terminology. 
• Ability to work both independently and as team leader to organize work and manage multiple priorities in a fast-paced environment. Demonstrated ability to make sound decisions and resolve administrative issues/problems.
• Knowledge and experience in budget preparation, tracking expenditures and identifying sources of variance.
• Fully proficient in the use of a variety of software packages including word processing, spreadsheets and databases and related equipment.
• Demonstrate ability to evaluate personal work and existing systems and identify areas for improvement.
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• Knowledge of social, economic, political and historical realities impacting indigenous communities and familiarity with Indigenous Cultural Safety and anti-racism and accompanying reports (BC DRIPA, TRC, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time

Salary Range: $57,347 - $75,268 per year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part-time roles.

Location: 675 W 10th Ave, Vancouver, BC V5Z 1G1

Applications will be accepted until position is filled.

Hours of Work: Monday to Friday; 800-1600

Requisition Number: 169362E

What we do

BC Cancer provides comprehensive cancer control for the people of British Columbia.

BC Cancer is part of the Provincial Health Services Authority (PHSA).

(PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of July 23, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.