Research Finance Coordinator

Research Finance Coordinator

Children's & Women's Health Center

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Responsible for the accurate and timely processing of all Accounts Receivable and Payable, along with providing secretarial and administrative support to the Finance Managers. Informs investigators, vendors, and research personnel on the interpretation and application of policies and procedures, exchanges information, assists with the researching, gathering and preparation of internal or external statistical or financial reports. Provides work direction to work-learn students.

What you’ll do

• Oversees the day-to-day activities of BCCHRI’s Accounts Receivable and Payable process for PHSA and UBC transactions.
• Identifies problems or discrepancies by reviewing invoices, payment requisitions and corporate card statements; performs account analysis by reviewing, extracting and interpreting information to determine reason for problem or discrepancy; takes corrective action.
• Identifies gaps in processing regular Accounts Receivable and Payable procedures for all BCCHR staff and researchers. Recommends streamlining of procedures and ensures compliance with PHSA and UBC accounting policies, procedures and timelines. Communicates new policies and procedures to internal and external clients.
• Reviews purchase orders with investigators and research personnel; coordinates with vendors and HSSBC or UBC Purchasing; assists with preparing or prepares purchase requisitions for submission and follow-up.
• Prepares and reviews journal vouchers as required such as those involving employee expense claims and corporate card statements.
• Provides work direction, guidance and training to work-learn students. Performs duties such as scheduling and coordinating work assignments, evaluating performance and determining related training and orientation requirements.
• Assists with the annual budgeting process by providing information such as labour and supply costs; monitors budget by comparing actual expenditures to budget amounts and identifying, investigating and reporting on discrepancies.
• Assists with the BCCHRI Investigator Grant Award process; records and maintains award payment information in the database, determines the award payment schedule, reconciles the payments per fiscal year, and reconciles the quarterly award payment details.
• Performs administrative tasks including arranging meetings and booking rooms; preparing correspondence and minutes; maintaining electronic file storage system for the Finance Department.
• Prepares and submits employee time records to UBC Payroll; responds to and identifies, investigates, and corrects timekeeping discrepancies; manages the onboarding process for Research Finance employees.
• Performs other related duties as assigned.

What you bring

Qualifications

• Grade 12, successful completion of a recognized accounting course and three years’ recent related experience or an equivalent combination or education, training and experience.
• Ability to keyboard 45 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
• Ability to supervise.
• Ability to organize work.
• Ability to operate related equipment.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Temporary, Full-Time
Wage: $29.83 / Hour
Location: 4500 Oak St, Vancouver, BC V6H 3N1
Closing date: Applications accepted until position is filled
Hours of Work: 0900-1700 (Monday to Friday)
Requisition # 176928E

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca  

Please note the internal job posting will no longer be accessible after the expiry date of December 19, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.