Screening Registry Coordinator

Job Summary:

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Screening Registry Coordinator is responsible for the day- to-day operations of the Screening Registry area. The Screening Registry Coordinator participates in the hiring process, trains, supervises and evaluates assigned staff, and schedules and coordinates work assignments. The Screening Registry Coordinator performs related administrative duties such as training clerical staff, trouble-shooting communication and operational issues , participating in program policy development, and makes recommendations on the Screening Registry staffing requirements for inclusion in future budgets.

Duties/Accountabilities:

• Manages Screening Registry processes for the screening programs by performing duties such as organizing work, determining priorities, and scheduling staff to meet work volume objectives. Coordinates and inputs Screening Registry staff schedule.
• Resolves day-to-day issues pertaining to electronic data management, and document distribution in order to meet the needs and requirements of the area.
• Supervises assigned clerical staff by performing duties such as training and evaluating staff, addressing performance issues and proceeding with disciplinary action as required, participates in the hiring process. Identifies training needs for Screening Registry staff and participates in the development of training modules. Coordinates computer and communication equipment installations and provides support including providing orientation and training sessions to effectively and efficiently deliver services to meet program needs.
• Conducts audits and reviews data quality reports to assess compliance with program and organizational policies and procedures.
• Participates in the evaluation of existing policies and procedures and develops, maintains and implements new and revised procedures by performing duties such as drafting procedures for recommendation to leadership and communicating information to staff.
• Provides regular reporting of various program quality management activities such as work area summary reports.

Qualifications:

A level of education, training, and experience equivalent to a two year post-secondary program in a health discipline or health care administration and a minimum of four (4) years recent related experience in a clinical or business environment including two (2) years of supervisory experience in a union environment.
Demonstrated competence in Microsoft Office. Strong written and verbal communication skills to prepare and present training, reports and recommendations to multidisciplinary audiences. Demonstrated ability to organize and prioritize work. Ability to work under time pressures to meet deadlines and handle interruptions and changing priorities. Demonstrated ability to plan, analyze, implement and problem solve independently as well as the ability to work in the context of a team and participant centered environment.