Specialist, Business and Operations, Medical Affairs Administration - BC Cancer Vancouver

Specialist, Business and Operations, Medical Affairs Administration
BC Cancer
Vancouver, BC

Reporting to the Executive Director, Medical Affairs Administration, the Specialist, Business and Operations is accountable for Medical Affairs Administration’s business planning and operations processes, including all obligations for medical staff within their portfolio.  The Specialist is responsible for the development of processes to support the successful execution of key operations related to the business responsibilities and deliverables of the various clinical service contracts with contractors and funding letters with regional health authorities. Additionally, the Specialist provides day to day direction, guidance, assignment of work, and input into the assessment of performance for analysts and support staff.

The Specialist participates as a member of the medical affairs administration’s leadership team and various health partner committees and/or working groups that support the strategic decision-making process of BC Cancer.  The Specialist oversees and supports the activities related to contract negotiations, contractor deliverables and invoicing, procurement, and business planning and process reviews.  This role is responsible for the interpretation of financial contractual obligations to assist with the development of annual business plans and budgets; and provides interim and year-end financial reporting for assigned programs or departments.  Other responsibilities include working collaboratively with cross-functional team members representing BC Cancer on business processes, problems and solutions. 

What you'll do

• Assist with service delivery modeling, funding applications, project reviews, and business process improvements in collaboration with the Executive Director of BC Cancer Medical Affairs Administration by performing duties such as gathering, analyzing and summarizing information.
• Work with the PHSA Corporate Finance team to jointly support BC Cancer business planning and the operations portfolio performing duties such as supporting the implementation of pay rate increases, budgeting and forecasting for items such as the BC Cancer Redevelopment/Cancer Plan.
• Work with contract managers and finance representatives of Regional Health Authorities providing subject matter expertise for contract change requests.
• Provide oversight for the development of annual and multi-year operating budgets and planning for assigned programs and/or departments including gathering, analyzing, and summarizing information.
• Provide oversight for re-forecasting annual budgets for the Alternative Payments Program (APP) and Global Operating (GO) funds when there are material changes in funding and/or expenditures during the fiscal year.
• Provide interim and year-end financial statements, analyzing deviations from plan and investigating causes. Prepare written variance analysis highlighting resource utilization, expenditure patterns, statistical and critical indicator data/information.
• Oversee the assessment and review of terms, conditions and deliverables of the various clinical service agreements and funding letters and recommends process improvements. Provide approval to process payments. Ensure vendor account is current by reviewing statements for outstanding invoices and credits and expediting processing.
• Responsible to jointly manage invoice dispute process with contractors and health authorities. Provide ongoing support to staff on the functionality of the systems utilized through training programs, systems or procedural advice, and specific problem resolution and troubleshooting.

What you bring

Qualifications:

• A level of education, training, and experience equivalent to a Bachelor’s degree in Finance or Business with partial or full completion of a professional accounting designation such as CA, CGA or CMA, plus five (5) years’ recent related experience, including experience in program and business case research and development, preferably in a large, multi-site healthcare environment. 

You have:

• Ability to apply critical thinking in the analysis of operational problems and recommendation of innovative solutions.
• Ability to work under pressure and multi-task without direct supervision.
• Demonstrated administrative, organizational, work planning and control skills.
• Demonstrated strong writing and presentation skills.
• Superior analytical skills including the ability to comprehend complex issues and related data/information and present information in concise meaningful ways.
• Strong computer and financial application skills including demonstrated ability to productively use spreadsheet, word processing, presentation and database applications.
• Customer focused with ability to facilitate and encourage co-operation between diverse operational groups and skill sets.
• Commitment to develop knowledge and understanding of legislative obligations and provincial commitments found in the foundational documents - including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - and how they intersect across the health care system
• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time

Salary Range: $88,990 - $127,923 per year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Location: 500 - 686 West Broadway, Vancouver, V5Z 1G1

Applications will be accepted until position is filled.

Hours of Work: Monday - Friday; 08:30-16:30.

Requisition Number: 180258E

What we do

BC Cancer provides comprehensive cancer control for the people of British Columbia. BC Cancer is part of the Provincial Health Services Authority (PHSA).

PHSA plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BC Cancer are committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of March 7, 2025. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.