Assistant, Research Funds Services - BC Cancer - Victoria

Assistant, Research Funds Services, Clinical Trials

BC Cancer

Victoria, BC

The Deeley Research Centre (DRC) is a world-class cancer research center seeking a Research Funds Services Assistant to join our dynamic team in Victoria, BC. This integral role within the DRC’s administration team ensures the accuracy, reliability, and integrity of financial data across all groups. As a Research Funds Services Assistant, you will monitor and reconcile budgets for numerous research grant projects, verify transaction accuracy, and prepare financial reports for DRC Principal Investigators. Additionally, you will reconcile general ledger accounts, track grant expenditures, and process various financial transactions to ensure precise project charges, all while meeting tight deadlines. The ideal candidate will demonstrate strong organizational and communication skills, regularly interacting with internal research finance team members, university administrators, and external agencies to facilitate financial administration and grant funding decisions.

What you’ll do

• Assist the research department in the development and review of study budget including but not limited to filing electronic and hard copies of budget documents.
• Monitor budgets for a large volume of research grant projects by reviewing and reconciling revenue and expenditures each period. Verify that all transactions are accurate and complete.
• Collate periodic research financial data and update existing excel spreadsheets each period.  This information is summarized into financial reports for Principal Investigators.
• Perform periodic reconciliation of research general ledger accounts, research corporate credit card statements, research payroll reports and receivables to ensure accuracy and timely follow-up.
• Perform a variety of timekeeping duties for the department, including but not limited to entering information on computerized payroll system, submitting eForms for labour allocation changes, reviewing payroll reports for accuracy and communicating discrepancies for action. Monitor and reconcile research accounts by verifying payroll transactions in the general ledgers to ensure accuracy of labour expenses.

What you bring

Qualifications:

• A level of education, training, and experience equivalent to completion of a Certificate/Diploma in Accounting or Business plus a minimum of one (1) year recent related experience in a research finance or administration role.
• Knowledge and experience working in clinical trials settings considered an asset. 

You have:

• Ability to manage multiple tasks and assignments within a fast paced environment.
• Demonstrate organizational, analytical and decision-making skills. 
• Organize work and communicate effectively. 
• Exercise confidentiality.  
• Demonstrate communication skills both verbal and written.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Perks include access to fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Job Type: Regular, Full-Time

Salary: $48,476 -$63,624/year. The starting salary for this position would be determined with consideration of the successful candidate’s relevant education and experience, and would be in alignment with the provincial compensation reference plan. Salary will be prorated accordingly for part time roles.

Location: 2410 Lee Avenue, Victoria, BC V8R 6V5

Applications will be accepted until position is filled.

Hours of Work: Monday to Friday; 0830-1630

Requisition Number: 167913E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

BC Cancer provides comprehensive cancer control for the people of British Columbia.

BC Cancer is part of the Provincial Health Services Authority (PHSA).

(PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BC Cancer are committed to employment equity, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, background and experience, and value a safe, inclusive and welcoming environment.

Reconciliation is an ongoing process and a shared responsibility for all of us. The BC Governments’ unanimous passage of the Declaration on the Rights of Indigenous Peoples Act was a significant step forward in this journey—one that all health authorities are expected to support as we work in cooperation with Indigenous Peoples to establish a clear and sustainable path to lasting reconciliation. True reconciliation will take time and ongoing commitment to work with Indigenous Peoples as they move toward self-determination. Guiding these efforts Crown agencies must remain focused on creating opportunities that implement the Truth and Reconciliation Commission Mandate.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of June 27, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.