Manager, Property & Asset Management FHA E4587

Job Title:	MANAGER, PROPERTY & ASSET MANAGEMENT FHA E4587
Requisition #:	179388
Job Location:	Canada-British Columbia-Burnaby
Department:	Real Estate Management
Job Type:	Temporary, Full Time
Start Date of Employment:	14-Feb-2025
Posting Date:	06-Feb-2025
Work Days:	Mon, Tue, Wed, Thu, Fri,
Hours of Work:	0800-1600
Work Site:	1795 Willingdon Avenue, Burnaby

Job Summary: In accordance with the Mission, Vision and Values, and strategic directions of PHSA, safety, including both patient and employee safety, is a priority and a responsibility shared by everyone at PHSA. As such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. The Property & Asset Manager is a key member of the facilities management team and is critical in ensuring the success of managing an assigned portfolio of leased and owned assets for the Provincial Health Services Authority. The Manager achieves real estate service goals by ensuring optimal operational maintenance of sites and due diligence on contract performance. Duties/Accountabilities: • Responsible for the interpretation of leases and property administration including minor site projects, maintenance and repairs, negotiation of service contracts, and monitoring of contracts to ensure obligations and deliverables are met by the contracted services and the landlords; responsible for the development of applicable policies and procedures and communicates these to users through site manuals. • Ensures efficient, cost effective operation, maintenance and repair of the assigned portfolio; identifies daily operational requirements and implements services; manages contracts by monitoring the performance of contract support services such as janitorial, waste management, pest management, HVAC management, security and safety services for leased sites. • Strategizes, develops, manages and analyzes annual five (5) year repair and maintenance plans for the portfolio. • Monitors and adheres to allocated departmental budgets; makes budget recommendation based on operational demand, environmental and resource constraints; provides detailed variance analysis when necessary; assesses current and future facilities needs and develops solutions for physical growth and/or reorganization, including planning strategies, budgeting and cost implications and implementation of remedial budgeting strategies. • Delegates responsibilities to the Property & Asset Coordinator and ensures standards, protocols and procedures are being followed in accordance with established deadlines, policies and processes. Oversees the human resource management for the Property & Asset Coordinator position including making staffing decisions and providing training. • Provides leadership to internal and external stakeholders by conveying policies and priorities, coordinating work and ensuring issues are resolved or escalated to appropriate level for clarity or resolution. • Acts as a functional owner of the leased asset database program; ensures proper maintenance of records to ensure data accuracy and integrity and supports operational decisions of the Organizations. • Collaborates with the Leasing and Project Managers to ensure proper handover of leased sites. • Ensures risks associated with each site are registered with relevant stakeholders and site risks are managed in compliance with organizational and government regulations; ensures and confirms insurance and risk mitigation processes are in place for each site. • Conducts regular site visits and reporting to ensure maintenance requirements are current. • Confirms project scope requirements related to base building conditions and lease terms with capital Project Managers. • Oversees capital projects by liaising with the landlords/contractors and ensuring payments and deliverables are met, as required. • Assists in strategic planning for improved processes and procedures to ensure efficiency throughout various departments. Qualifications: A level of education, training, and experience equivalent to a Bachelor's degree in Business Management or related field, plus advanced courses in property management and a professional designation, supplemented with five (5) to seven (7) years' recent related and progressive experience in property management within a health care environment. Current BC Driver's License and access to a personal vehicle for business related purposes. Ability to provide technical expertise, process management and business acumen to support the real estate department. Ability to strategically identify issues and analyzes alternatives to provide decision support. Ability to conduct needs analysis to support internal users and consultants. Ability to provide insight and analysis and influence decision-making. Ability to lead and direct an interdisciplinary team in a manner that fosters a motivational environment built on trust and mutual respect. Ability to plan and monitor budgets and execute real estate plans within stringent timelines. Ability to operate related equipment including related software application.