Administrative Secretary Specialty Medicine

Administrative Secretary, Specialty Medicine

BC Children’s Hospital, Vancouver

Are you efficient and detail oriented? Effectively handle administrative tasks so our department runs smoothly and we can provide patients with the best care.

What you’ll do: 

·Schedule patient appointments and books follow-up appointments into database. Input, sort, retrieve and maintain database of patient information.

·Performs reception duties including receiving and directing patients, answering, screening and redirecting phone calls, taking messages including calls from pharmacies for refill prescriptions and verification. 

·Draft documents such as letters and agendas. 

·Arrange meetings, book meeting rooms. Maintain calendars, records, transcribe and distributes minutes. 

·Send, receive, sort, and distribute all incoming mail, faxes, reports and documents and processes outgoing mail. Arranges for courier service as needed. 

·Maintain office/medical supply inventory by processing requisitions’ for stationary and medical supplies. 

·Prepare and submit expense claims by ensuring invoices are coded to correct cost centre and authorized for payment. Maintain a bring-forward system for all billings/invoices. Submit check requisitions for reimbursements and expenditures to PHSA finance. 

·Input/extract information from database to establish, maintain and store financial data. 

What you bring

·Grade 12 and two year’s recent related experience or an equivalent combination of education, training and experience.

·Knowledge of medical terminology

You can:

·Keyboard at least 45 wpm.

·Communicate effectively verbally and in writing.

·Organize work

·Deal with others effectively

·Operate related equipment.

What’s in it for you

BC Children’s Hospital’s is part of the Provincial Health Services Authority (PHSA).Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

·Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth and development.

·Access to more than 2,000 in-house training programs.

·Enjoy a comprehensive benefits package, including municipal pension plan.

·12 annual statutory holidays with generous vacation entitlement and accruement.

Perks including onsite fitness classes and discounts to 350 BC-wide recreational programs, travel, technology, car and bike sharing, and more.

Req No:

Job type:
Wage: 
Location:
Days: 

Hours:

What we do

BC Children’s Hospital (BCCH) bcchildrens.ca provides care for the most seriously ill or injured children from across British Columbia. BCCH is part of Provincial Health Services Authority (PHSA).

PHSA plans, manages and evaluates selected specialty and province-wide health care services across BC, working with the five geographic health authorities to deliver province-wide solutions that improve the health of British Columbians. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose. Learn more about PHSA and our programs: https://jobs.phsa.ca/programs-and-services

PHSA is committed to employment equity and hires on the basis of merit, encouraging all qualified individuals to apply. We recognize that our ability to provide the best care for our diverse patient populations relies on a rich diversity of skills, knowledge, backgrounds and experiences, and value a safe, inclusive and welcoming environment.