Finance Analyst, Provincial Clinical Trials - BC Cancer - Vancouver

Finance Analyst, Provincial Clinical Trials
BC Cancer
Vancouver, BC

Reporting to the Manager of Clinical Trials Financial Operations, the Finance Analyst supports the financial functions across BC Clinical Trials sites. The Finance Analyst uses platforms such as CTMS/Realtime, Sponsor EDC, and PeopleSoft to manage accounts receivable and payable. Key responsibilities include processing invoices, payments, and patient reimbursements in strict adherence to PHSA policies. The role also encompasses validating and reconciling clinical trial accounts, resolving discrepancies, maintaining meticulous financial documentation, and developing financial tracking tools to enhance overall management and oversight. 

What you'll do 

• Use MS Office in conjunction with advanced Clinical Trials financial management systems to develop and prepare financial and statistical reports by performing duties such by:
• Constructing immobilization and beam directional and shaping devices.
• Ensuring financial tracking tools are current within Monitoring logs, CTMS, Realtime, and Sponsor EDC systemsConfirming and substantiating clinical trial accounts to ensure accurate tracking of expenses and revenues, ensuring adherence to financial standards and compliance requirements.
• Completes the initial comprehensive review of clinical trial accounts during study closeout to ensure all financial information are accurately reconciled.
• Investigate initial budget discrepancies and takes corrective action through Clinical Trial Agreements (CTAs) reviews using the CTMS/Realtime system. Escalate complex issues when necessary to ensure timely resolution. Review CTA to verify the accuracy of received funds using CTMS/Realtimes.
• Function as the primary contract for all partners and team members to facilitate communication in regard to grants management, revenue accounting, timely collection, processing of claims, and inter-company transaction using advance financial management systems.
• Perform the Accounts Payable function for the Clinical Trials Unit by utilizing a more advance financial management system including PeopleSoft, Clinical Trials Monitor System (CTMS), Realtime, multiple Sponsor Electronic Data Capture (EDCs), and the MS Office Suite platforms for the following duties:
• Generating billing invoices through the CTMS/Realtime system and Sponsor's EDC on a monthly, quarterly basis to ensure timely revenue collection.
• Ensuring approval for all invoices and expense claims as established by signing authority guidelines and circulating to the appropriate signing authority as required.
• Review outstanding vendor claims and liaise with the PHSA finance team to ensure prompt resolution of unpaid accounts.
• Review outstanding vendor claims and liaise with the PHSA finance team to ensure prompt resolution of unpaid accounts.
• Ensuring approval for all invoices and expense claims as established by signing authority guidelines and circulating to the appropriate signing authority as required.
• Process invoices from external vendors by identifying the appropriate study cost center, assigning the correct account code, and obtaining necessary financial approvals.
• Reviewing the accuracy of account coding to invoices, expense claims and credit cards and assigning revised coding if necessary.
• Forwarding approved and coded invoices to Accounts Payable for payment on a timely basis.
• Manage internal claims from various departments, centers, and hospitals through internal fund transfers using CTMS. Verify the accuracy of financial documents and resolve any discrepancies.
• Process patient reimbursements, purchase orders, and expense claims, ensuring compliance with PHSA policies and accurate expense coding. This includes verifying backup documents, ensuring adherence to PHSA policy and external funding terms of reference (TOR), and assessing the validity of expense claims to ensure they align with the agency's restricted fund policies. Provide recommendations for alternative options when needed.
• Act as a liaison with Investigators, Researchers, Nurses, Data Managers, Site Managers, multiple Site clerks, and the PHSA finance team to ensure effective communication and collaboration regarding accounting of for different purchased services such as Laboratory services, Imaging services, Data Management services, Fellows services, Monitoring services, Pharmacy services, Project Management services, and other related clinical trial activity.
• Oversee the maintenance of organized and accurate documentation for all financial transactions. Ensure that records are accurate, comprehensive, and adhere to PHSA and CRA relevant standards and regulations while ensuring that privacy, confidentiality, and efficient data access are met.
• Provide support in developing and maintaining financial tracking tools using complex systems such as CTMS, Real-Time, Sponsor EDC, Excel, and PeopleSoft. Enhance Financial management by ensuring these tools are regularly updated and accurately reflect the latest financial data and Clinical trials account.

What you bring

Qualifications:

• Grade 12, successful completion of a recognized accounting course and three years' recent related experience or an equivalent combination of education, training, and experience.
• Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
• Demonstrated knowledge and understanding of legislative obligations and provincial commitments within BC Cancer contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system.

Core Competencies:

• Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonAbility to deal with others effectively.
  (iv) Physical ability to carry out the duties of the position.
  (v) Ability to supervise.
  (vi) Ability to organize work.
  (vii) Ability to operate related equipment.strated initiatives in breaking down barriers and ensuring a safe environment ensuring a sense of belonging to all and informed by Indigenous Cultural Safety.
• Awareness of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (the Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.)

You have:

• Ability to keyboard at 45 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Physical ability to carry out the duties of the position.
•  Ability to supervise.
• Ability to organize work.
• Ability to operate related equipment.
• Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
• Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job type: Regular, Full-Time

Wage: $29.83/per hour.

Location: 600 West 10th Avenue, Vancouver, V5Z 4E6     

Applications will be accepted until position is filled.

Hours of work: Monday – Friday; 0800-1600/0830-1630/0900-1700

Requisition Number: 185175E

What we do

BC Cancer provides comprehensive cancer control for the people of British Columbia. BC Cancer is part of the Provincial Health Services Authority (PHSA).

PHSA plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA and BC Cancer are committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

Attention current employees of PHSA:  

You must apply via your internal profile at http://internaljobs.phsa.ca.

The internal job posting expires on June 26, 2025, and will no longer be accessible. If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting.

If you have not yet set up an internal profile, please e-mail internaljobshelpu@phsa.ca with your PHSA employee ID number to obtain your temporary password. Our business hours are Monday-Friday 8:30am-4:30pm, excluding Statutory Holidays and a Help Desk Representative will respond to you with 1-2 business days. 

If you are not a current employee of PHSA and require assistance with your application, please contact the External Careers team at careers@phsa.ca.