Project Coordinator BC Cancer Various Programs Services

Job Summary:

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient and employee safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.
The Project Coordinator works in collaboration with the Program Manager(s) to identify and prioritize projects and is responsible for the coordination of information dissemination, and education for key stakeholders including the public, service providers, and relevant policy/decision makers; and/or research, health system support, and academic development. The Project Coordinator is actively involved in the planning, development, implementation, and evaluation of such projects, and maintains primary project coordination responsibility. Supports team efforts with internal and external partners on ongoing programs and initiatives to improve the quality and accessibility of health services, health promotion and prevention efforts, and in related research and knowledge exchange activities. Coordinates a diversity of projects of varying size and scope in a complex and changing multidisciplinary environment.

Duties/Accountabilities:

• Monitors and coordinates the execution of projects, ensuring that they adhere to project protocols, that they conform to applicable institutional policies, and that they are completed within the required timelines.
• Identifies, collects, and analyzes relevant information relating to current projects, and provides input and recommendations to project team for development, implementation, analysis, dissemination of findings, and policy/practice implications.
• Actively supports the management and facilitation of time-limited projects and programs to identify best strategies and activities for team members and other stakeholders, including identifying appropriate staff and assisting them to access and utilize appropriate project management tools and resources.
• Coordinates and arranges project team meetings in consideration of urgency and nature of the subject matter. Prepares documents including presentation, spreadsheets, correspondence, meeting minutes and reports in an accurate and timely manner.
• Presents project updates to internal stakeholder groups, external agencies, organizations, and other stakeholders. Develops communication plans and assists with the dissemination of information and knowledge related to projects and key initiatives through a variety of mediums.
• Monitors period, quarterly, mid-year and year-end budget expenditures and reports variances. Gathers and summarizes financial information related to assigned projects for submission to the project lead and sponsor.
• In collaboration with Project Manager and/or Director, coordinates the implementation of approved recommendations resulting from previous projects, research, best practice, and policy reviews.

Qualifications:

A level of education, training and experience equivalent to a Bachelor’s degree in Health or Social Sciences plus a five (5) years in a related research assistant, project coordinator, or policy analyst role in a health, social services, government, or community organization.
Knowledge of quality improvement and clinical practices relevant to the service/program area. Understanding of and practical skills in project coordination/management, research and evaluation; relevant computer software applications; training and facilitation. Related experience in conducting literature searches and reviews, best practice reviews, working collaboratively with a wide range of internal and external stakeholder groups. Strong interpersonal skills, including conflict management and consensus building; excellent oral and written communications skills.