Purchasing Clerk / Inventory Analyst

Purchasing Clerk / Inventory Analyst

Children's & Women's Health Center

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position. Develops, implements and maintains stock control systems and procedures for departmental supplies and equipment for designated departments/areas as required by the hospital and conferring with customer departments and programs regarding requirements. Completes requisitions for supplies and equipment, contacts suppliers and representatives, conducts inventory audits, establishes and/or revises re-order points and administers standing orders for vendor direct items and specialized equipment/supplies.

What you’ll do

• Controls inventory content and levels of a variety of departmental equipment and supplies by reviewing and analyzing reports such as inventory status and stock usage to ensure appropriate and adequate levels, conferring with customer departments and programs regarding requirements. Determines and establishes revised re-order points for the purpose of ensuring efficient utilization of supplies.
• Conducts regular physical checks and compares actual to recorded inventory levels; investigates discrepancies; resolves or refers problems to Care Leader.
• Administers standing orders for vendor direct items and specialized equipment/supplies by determining reorder points, placing orders for stock required, preparing purchase orders, requisitions and contacting suppliers directly.
• Receives, stores and returns outdated and/or deleted stock of equipment/supplies as directed
• Follows up on incomplete orders and damaged goods received by contacting appropriate personnel or source of supply and arranging for corrections or replacement as appropriate. Follows up on back ordered items; notifies and communicates findings to the Manager and the front line leaders accordingly.
• Places orders with designated external suppliers for loaner equipment, trials of instruments, implants and medical supplies as directed.
• In conjunction with the Leadership Team, and assists Care Leaders to obtain emergent equipment and supplies for non-scheduled emergent procedures.
• Rotates stock and reprocesses outdated supplies according to departmental procedures.
• Maintains supplies and equipment catalogues and relevant computerized records, completes documentation as required for the maintenance and release of equipment.
• Performs other related duties as assigned.

What you bring

Qualifications

• Grade 12 and three (3) years’ recent related experience or an equivalent combination of education, training and experience.
• Ability to keyboard at 45 w.p.m.
• Ability to communicate effectively both verbally and in writing.
• Ability to deal with others effectively.
• Ability to organize work.
• Ability to operate related equipment.
• Physical ability to carry out the duties of the position.

Skills & Knowledge

• Commitment to upholding the shared responsibility of creating lasting and meaningful reconciliation in Canada as per TRC (2015) and BC's Declaration on the Rights of Indigenous Peoples Act (2019).
• As a strong asset for consideration, we are looking for our successful candidate to have: Knowledge of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (The Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Casual, Part-Time
Wage: $30.54 / Hour
Location: 4500 Oak St, Vancouver, BC V6H 2N9
Closing date: Applications accepted until position is filled
Hours of Work: 0700-1500; 0800-1600 (Mon, Tue, Wed, Thu, Fri)
Requisition # 174708E

** Please note: Support for nomination with the BC Provincial Nominee Program is not a guarantee or an employee benefit upon receiving a full-time job offer with PHSA**

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Cultivate partnerships – Serve with purpose.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently marginalized groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya'kula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and marginalization faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and self-determination of Indigenous communities. PHSA must uphold legislative obligations and provincial commitments found in the foundational documents such as including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at http://internaljobs.phsa.ca  

Please note the internal job posting will no longer be accessible after the expiry date of November 5, 2024. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.