Analyst, Capital InventoryFinance

Vancouver, Canada

Apply Jump to Job Details

Overview

Supply Chain’s success relies on teamwork that is not unlike that in clinical areas. Each member from different business streams in Supply Chain works closely together to deliver the right products and services at the right price, to the right place, at the right time. Every link in the chain focuses on customer needs: from sourcing teams who procure supplies required for specialized care; to warehouse and logistics professionals who receive, store, and deliver supply products across the province; to in-hospital replenishment teams integrated into the clinical landscape within all B.C. hospitals; to licensed clinicians who bring their deep clinical knowledge to standardization initiatives. Our Supply Chain stands as a successful example of what collaboration and provincial focus looks like in practice.

Job Type: Full-Time, Part-Time, Temporary, Casual, Contractor
Job Level: Entry, Mid, Senior, Director
Travel: Minimal

Success Profile

What does it take to be a successful Supply Chain Professional at PHSA? Check out the top traits we’re looking for and see if you have the right mix.

Adaptable
Detail-oriented
Goal-oriented
Multi-tasker
Relationship Expert
Results-driven

About Supply Chain Management at PHSA

PHSA Supply Chain is the sole contracting agent and manages all contracts for BC health authority goods, supplies, equipment and services with the exception of clinical and construction contracts. Supply chain management processes over 925,000 orders with a value of over $2 billion annually in the form of 250 million products. They support 71 hospitals and care sites province-wide. Supply chain employs over 1,300 employees to support all six BC health authorities, with regional branch offices in each health authority and a local presence to support each health authority’s needs. The service covers all elements of supply chain management including contracting and materials management. Supply Chain Management is a service of the Provincial Health Services Authority (PHSA) which plans, manages, and evaluates specialty and province-wide health care services across BC. PHSA embodies values that reflect a commitment to excellence. These include: Respect people, Be compassionate, Dare to innovate, Cultivate partnerships, Serve with purpose

“A team approach in any endeavor is key to success in Supply Chain. Along with my clinical expertise and experience, I count on other members of the Supply Chain team who are also experienced, knowledgeable and highly specialized in business, logistics and analytics. I believe working collaboratively with all members yields success.”
Arturo Macapagal
RN, CPN, Supply Chain Clinical Coordinator, Standardization

“The most rewarding part of my job is knowing that I make a difference. My work helps contribute to the larger team here at PHSA. My behind the scene work as a Purchasing Clerk helps to provide necessary supplies to patients and medical personnel to enable better care and recovery. I know I don’t deal with patients directly, but I feel so much pride when I think about my part within patient care. My heart is filled with joy knowing that I can help in such a small but meaningful way.”
Gloria Santos-Ganadin
Purchasing Clerk

“Almost every piece of equipment, every medication, every supply for the Lower Mainland hospitals comes through this warehouse. In our work, we often talk about ‘Mabel on the table.’ She’s the imaginary patient who’s counting on us to make sure that the clinicians providing her care have everything they need, on time, to do their jobs.”
Dean Wilkes
Warehouse and Logistics Lead, Langley Fulfillment Centre

Benefits

Benefits vary by job type and are confirmed in the interview and hiring process.

Healthcare

Extended Health and Dental Benefits
Health and Wellness Programs

Discounts to 350 BC-wide recreational programs
Retirement Plans

Enrollment in defined benefit municipal pension plan
Paid Time Off

13 annual statutory holidays with generous vacation entitlement and accruement
Close to Public Transportation

Spend your commute time reading, texting or organizing
Collaboration

Be part of integrate health care supply chain provincial network

Job Details

Analyst, Capital InventoryFinance Vancouver, Canada

Apply

Job ID 2425103_pl355 Date posted 10/24/2024 Job Summary:

Reporting to the Manager, Asset Management, the primary focus of the role of Analyst, Capital Inventory is to maintain a complete and accurate inventory of the Provincial Health Services Authority (PHSA) capital assets and provide support to the PHSA capital budget process. This position is responsible for providing detailed listings and analysis of all assets in service for the PHSA. The Analyst, Capital Inventory is a key member of the Asset Management team and works closely with the Analyst, Capital Budget and Capital Budget Manager. In addition, the Analyst, Capital Inventory recommends improvement, efficiencies and standardization of business processes

Duties/Accountabilities:

Scope and Complexity
The Analyst, Capital Inventory is accountable for maintaining all aspects of the PeopleSoft capital asset tracking system. Responsibilities include providing accurate information on existing assets, the stage of their useful lives and the expected replacement date. In addition, this role plays an integral part in the capital budget process. The Analyst, Capital Inventory provides assistance to other members of the Asset Management team, the Capital Planning team, Finance and other customers.
Considerable judgment is used to determine the classification of assets as future planning decisions will be made from the reports. Poor judgment could result in errors in decision making, financial loss and embarrassment to the PHSA.

Communications
The Analyst, Capital Inventory communicates with Business Analysts, Capital Planning and other Finance staff, department managers, Foundation staff and representatives in Purchasing and Biomedical Engineering. Communication usually involves providing advice, responding to inquiries on reporting issues or status of acquisitions, asset transfers and retirements, exchanging information, and resolving reporting or accounting issues.
External communication involves contact with vendors, other health authorities and agencies to exchange information and with external auditors to provide information and documentation in response to queries relating to the capital inventory.

Duties/Accountabilities
1. Maintains all aspects of the capital asset tracking system, including completion of month-end close, assisting in reconciling the system to the general ledger Initiating asset depreciation, reconciling the capital asset accrual account and implementing ongoing system enhancements. Records asset tags for equipment as required. Identifies and tracks unfunded assets.
2. Downloads interfaces into asset management system on a weekly basis
3. Reviews and confirms Bio-Medical in-service dates following inspection and instigates the depreciation process. Ensures that final milestone payments for capital additions are made based on appropriate departmental approvals.
4. Supports the capital budget process by setting up budgeted assets in the asset management system
5. Prepares year –end working papers, schedules and notes for the external auditors.
6. Completes capital expenditure reporting requirements for Statistics Canada.
7. Provides ongoing support to the asset management and capital planning departments, through one-on-one consultation, procedural advice and problem-solving.
8. Participates in departmental meetings and recommends improvements, efficiencies and standardization of business processes and asset management reports.
9. Works on special projects and performs other duties as assigned.

Qualifications:

A level of education, training and experience equivalent to the 5th year of a recognized accounting program such as CA, CGA, or CMA with a minimum of three years recent accounting experience, preferably in a complex computerized healthcare accounting environment.
Advanced knowledge of sophisticated on-line computer applications and personal-computer-based systems including spreadsheets and database management. A working knowledge of Generally Accepted Accounting Principles (GAAP) and the MIS Guidelines. Knowledge of PeopleSoft report development is an asset. Strong organization skills with the ability to prioritize workload, meet deadlines and work under pressure with minimum supervision. Customer focused and a team player with the ability to effectively communicate verbally and in writing with peers and other staff to an executive level. Physical ability to perform the duties of the job.

Apply