Portfolio Coordinator, IMITS

Job Summary:

Reporting to the IMITS Director of Clinical Solutions, the Portfolio Coordinator ensures that Clinical Solutions administrative and management functions operate efficiently by working with the Clinical Solutions team to co-ordinate and standardize internal and external operations and business processes and reporting requirements. The Portfolio Coordinator focuses on contract, financial and HR processes and functions. The Portfolio Coordinator responds to information requests and reporting. The Portfolio Coordinator is also responsible for collecting, tracking and reporting on Clinical Solutions performance indicators. Identifies process and business improvement opportunities, and designs and implements appropriate solutions.

Duties/Accountabilities:

• Designs and coordinates internal Financial and Human Resource support processes for Clinical Solutions Leaders such as setup, tracking and administration (for example creating purchase requisition and invoice management and tracking, following up on timekeeping issues, processing e-forms, setting up interviews, completing PeopleSoft and Workbrain changes to reflect the organization).
• Tracks and manages status of vendor contracts.
• Creates, populates and administers Sharepoint site to represent Clinical Solutions. Ensures accuracy and quality of program documentation.
• Provides financial analysis (operating and capital) and reporting across Clinical Solutions. Prepare accurate and up-to-date financial summary reports. Creates and maintains financial tracking tools.
• Provides HR analysis and reporting across Clinical Solutions to support leaders. Creates and maintains HR tracking tools. Prepares accurate and up-to-date reports.
• Identifies internal and external business and administrative process improvement opportunities and develops standardized and efficient processes to streamline activities. Proposes process or tool enhancements.
• Produces and delivers management reports to leadership team. Collects and reports on Clinical Solutions Performance Indicator Management and overall portfolio reporting.

Qualifications:

A level of education, training, and experience equivalent to a Bachelor’s Degree in Business Administration or relevant discipline with a minimum of three (3) year’s recent, related experience in administration and/or financial analysis.
Capable of communicating and functioning within a complex interdisciplinary environment including ability to communicate with the healthcare community. Demonstrated ability to build and maintain effective relationships. Computer literacy with word-processing, spreadsheet, presentation, project management and database applications. Exceptional presentation and writing skills and be able to convey a message that is understandable and relevant, linking business issues, financial results and strategy. High attention to detail. Capable of identifying problems and developing creative solutions. Demonstrated ability to handle multiple concurrent assignments. Demonstrated administrative, organizational, work planning and control skills.