Maintenance Planner

Maintenance Planner

Building Maintenance

Vancouver, BC

In accordance with the Mission, Vision and Values, and strategic directions of Provincial Health Services Authority patient safety is a priority and a responsibility shared by everyone at PHSA, and as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.

Reporting to the Maintenance Manager and in accordance with established policies, standards, procedures and regulatory codes, the Maintenance Planner works within a large and complex systems and is responsible for liaising with and supporting trade supervisors in the documentation and co-coordination of maintenance activities within the Facilities Maintenance & Operations (FMO) department; operates and maintains the Computerized Maintenance Management System (CMMS) database by creating, allocating and prioritizing Demand Maintenance work orders and Preventative Maintenance work orders, including monthly reporting on workload metrics.

What you’ll do

• Operates the facilities CMMS to create, assign, dispatch, prioritize and organize Demand and Preventative Maintenance Work Orders from users and Maintenance staff.
• Assesses and reviews each incoming request, determines the appropriate response, priority level and appropriate trade shop for the work to be assigned to and by way of inputting the information into the CMMS database for the creation of work orders; creates follow up emails to users and/or staff, as required.
• Keys data from completed Demand and Preventative Maintenance work orders into the CMMS to document hours, services rendered, materials, costs and relevant information performed and submitted by the maintenance staff.
• Participates in the creation of daily/weekly and/or monthly work plans with all Trade Supervisors and/or Lead Hands for each trade based on the user requests, preventative maintenance program and planned maintenance projects.
• Develops a system to optimize work plans that minimize system outages and patient care; assists in the preparation and scheduling of estimations of time, materials, tools and equipment preventative and planned maintenance work and providing updates as necessary; assists in the development, production and updating of reports and Key Performance Indicators (KPIs) to track these activities; communicates revised plans and reports to the appropriate trade leads and managers.
• Utilizes project management, database and spreadsheet software to produce the daily, weekly, monthly, annual and ad hoc information required by entering data, information, updates and manipulating data to produce the appropriate reports, charts, schedules and updates to appropriate Trade Leads and Managers; configures data to analyze, identify outstanding work and backlogs and creates completion plans.
• Confirms and updates new and or modified equipment installation and/or repair work done by FMO staff and outside contractors by consulting with required personnel, referring to maintenance plans to ensure compliance with national and local codes, FMO standards, drawings and specifications.
• Assists the FMO staff in the co-ordination of multi-trade maintenance work, as well as in the planning and management of systems equipment by planning and co-coordinating multi-trade jobs for planned outages and assisting in the development/generation of manpower backlog reports by department to ensure resources and costs for system outages are minimized; coordinates information to hospital end users of planned outages or entry into hospital departments to minimize impact to patient care and end users.
• Reviews, at various intervals, all items covered by the preventative maintenance systems to ensure that each item is consistent with good engineering and safety practices in description, intent, frequency and specifications; reviews statistical and work reports from the CMMS, Managers, Supervisors, Lead Hands and tradespersons to identify and prioritize building systems maintenance requirements within budget constraints.
• Ensures that the CMMS is regularly updated and current by updating modules, tasks, schedules, renovations, upgrades, rooms, tenants, employees, and floor locations.
• Maintains department schedules including walkthrough schedules, on-call pager schedules, process schedules, fire drill schedules, generator test schedules and staff meeting schedules by creating schedule templates, inputting and updating data.
• Participates in the processing of maintenance work requests by receiving and forwarding work requests to Supervisor for approval, issuing job numbers and recording in computer table and log book, forwarding to assigned tradesperson, updating database when request complete and filing related documentation.
• Performs other related duties as assigned.

What you bring

Qualifications

• Grade 12, graduation from a recognized program in building technology and three (3) years' recent
• related experience, or an equivalent combination of education, training and experience.
• Demonstrated knowledge of the historic and ongoing impacts of settler colonialism on Indigenous Peoples in social and health contexts, including supported by significant knowledge of Indigenous-specific mandates, including clear understanding of and commitment to eradicate Indigenous-specific racism and discrimination and embed Indigenous Cultural Safety and Humility.
• Demonstrate comprehensive knowledge of the historic and ongoing impacts of settler colonialism and systemic racism on Indigenous Peoples within social and health contexts. This includes understanding how these factors contribute to current health disparities and barriers to care. Show a clear commitment to identifying, challenging, and eradicating Indigenous-specific racism and all forms of discrimination impacting equity-deserving groups within health care settings. This involves familiarity and understanding Indigenous Cultural Safety and Humility recognizing personal biases, institutional barriers, engaging in anti-racism education and training and advocating for systemic change.
• Demonstrated knowledge and understanding of legislative obligations and provincial commitments within Building Maintenance contexts found in the foundational documents including Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study - BC Human Rights Code, BC Anti-racism Act and how they intersect across the health care system.

Core Competencies

• Brings an understanding of the Indigenous specific racism and the broader systemic racism that exists in the colonial health care structure, and has demonstrated initiatives in breaking down barriers and ensuring a safe environment ensuring a sense of belonging to all and informed by Indigenous Cultural Safety.
• Awareness of social, economic, political and historical realities of settler colonialism on Indigenous Peoples and familiarity with addressing Indigenous-specific anti-racism, anti-racism and Indigenous Cultural Safety and foundational documents and legislative commitments (the Declaration Act, the Declaration Action Plan, TRC, IPS, Remembering Keegan, etc.).

Skills & Knowledge

• Ability to communicate effectively both verbally and in writing
• Ability to deal with others effectively
• Physical ability to carry out the duties of the position
• Ability to coordinate resources of assigned area
• Ability to organize work
• Ability to operate related equipment
• Demonstrates a commitment to beginning and/or continuing their personal learning journey related to Indigenous-specific racism and dismantling systems of oppression, as well as addressing racism more broadly. Shows willingness to articulate and share their learning experiences to contribute to a culture of motivation and inspiration among peers.
• Demonstrates foundational knowledge of the social, economic, and political realities of settler-colonialism and its impacts on Indigenous peoples and equity-deserving groups within social and health contexts. Understands the impact of social determinants of health-on-health outcomes. Shows a commitment to learning about and upholding legislative obligations and provincial commitments outlined in foundational documents such as the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place: Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan, Remembering Keegan: A First Nations Case Study, the BC Human Rights Code, Anti-Racism Data Act, and the Distinctions Based Approach.

What we bring

Every PHSA employee enables the best possible patient care for our patients and their families. Whether you are providing direct care, conducting research, or making it possible for others to do their work, you impact the lives of British Columbians today and in the future. That’s why we’re focused on your care too – offering health, wellness, development programs to support you – at work and at home.

• Join one of BC’s largest employers with province-wide programs, services and operations – offering vast opportunities for growth, development, and recognition programs that honour the commitment and contribution of all employees.
• Access to professional development opportunities through our in-house training programs, including +2,000 courses, such as our San’yas Indigenous Cultural Safety Training course, or Core Linx for Leadership roles.
• Enjoy a comprehensive benefits package, including municipal pension plan, and psychological health & safety programs and holistic wellness resources.
• Annual statutory holidays (13) with generous vacation entitlement and accruement.
• PHSA is a remote work friendly employer, welcoming flexible work options to support our people (eligibility may vary, depending on position).
• Access to WorkPerks, a premium discount program offering a wide range of local and national discounts on electronics, entertainment, dining, travel, wellness, apparel, and more.

Job Type: Regular, Full-Time
Wage: $32.35 / Hour
Location: 4500 Oak St, Vancouver, BC V6H 3N1
Closing date: Applications accepted until position is filled
Hours of Work: 0800-1600 (Monday to Friday)
Requisition #: 188964E

As per the current Public Health Order, full vaccination against COVID-19 is a condition of employment with PHSA as of October 26, 2021.

What we do

The Provincial Health Services Authority (PHSA) plans, manages and evaluates specialized health services with the BC health authorities to provide equitable and cost-effective health care for people throughout the province. Our values reflect our commitment to excellence and include: Respect people – Be compassionate – Dare to innovate – Create equity – Be courageous.

Learn more about PHSA and our programs: jobs.phsa.ca/programs-and-services

PHSA is committed to anti-racism and equity in our hiring and employment practices. With learning and compassion, we are addressing existing inequities and barriers throughout our systems. PHSA is seeking to create a diverse workforce and to establish an inclusive and culturally safe environment. We invite applications and enquiries from all people, particularly those belonging to the historically, systemically, and/or persistently excluded groups identified under the B.C. Human Rights Code.

One of PHSA’s North Star priorities is to eradicate Indigenous-specific racism, which includes ongoing commitments to Indigenous recruitment and employee experience as well as dismantling barriers to health care employment at every level. We welcome Indigenous individuals to apply and/or contact the Sanya’k̓ula Team (Indigenous Recruitment & Employee Experience) for support at indigenous.employment@phsa.ca.

Indigenous-specific anti-racism initiatives are rooted in addressing the unique forms of discrimination, historical and ongoing injustices, and exclusion faced by Indigenous peoples. These initiatives align with an Indigenous rights-based approach, recognizing the inherent rights and title of BC First Nations and self-determination of all First Nations, Inuit and Métis communities. PHSA is mandated to uphold legislative obligations and provincial commitments found in the foundational documents including the Truth & Reconciliation Commission’s Calls to Action (2015), In Plain Sight (2020), BC's Declaration on the Rights of Indigenous Peoples Act (2019), United Nations Declaration on the Rights of Indigenous Peoples (UNDRIP), Reclaiming Power and Place Missing and Murdered Indigenous Women & Girls Calls for Justice (2019), the Declaration Act Action Plan and Remembering Keegan: A First Nations Case Study.

ATTN: PHSA Employees:

To be considered as a PHSA employee (internal applicant) for this position, you must apply online via your internal profile at internaljobs.phsa.ca

Please note the internal job posting will no longer be accessible after the expiry date of September 19, 2025. If the internal job posting has expired, please contact the Internal Jobs Help Desk and advise that you would like to be considered as a late internal applicant for this position. Please do not apply for the external job posting.

If you have not registered your internal profile, a password is required to log in for the first time. To obtain your password, please contact the Internal Jobs Help Desk at 604-875-7264 or 1-855-875-7264. Please note regular business hours are Monday – Friday (excluding stats), 8:30am to 4:30pm. For inquiries outside of regular business hours, please email the Internal Jobs Help Desk at internaljobshelpu@phsa.ca and a Help Desk Representative will contact you the next business day.